Job Description
Position Overview
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Adriana's is seeking a highly organized, experienced, and proactive Executive Assistant to support our Sales Director in daily operations, day-to-day initiatives, and reporting functions. The ideal candidate is bilingual in English and Spanish, well-spoken, detail-oriented, and capable of maintaining structure across projects and processes.
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This role will require a high level of flexibility and adaptability. As the Executive Assistant, you will support both professional and personal responsibilities. The ideal candidate is proactive, resourceful, and comfortable handling a wide range of tasks from managing calendars and coordinating meetings to assisting with occasional personal matters or time-sensitive requests outside of standard business hours. We are looking for someone dependable, responsive, and solutions-oriented who can anticipate needs and handle responsibilities with discretion and efficiency.
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Key Responsibilities
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- Provide administrative and operational support to the Sales Marketing Director
- Prepare, analyze, and maintain sales reports, performance dashboards, and KPI tracking
- Track projects, timelines, deliverables, and internal processes to ensure efficiency
- Coordinate meetings, prepare agendas, and document action items and follow-ups
- Communicate professionally with internal teams, and stakeholders in both English and Spanish
- Assist in project planning, forecasting, and performance analysis
- Maintain organized documentation of contracts, proposals, and materials
- Identify process improvements and implement structured workflows
- Assist in personal matters, which could include but not limited to event planning, researching, and purchasing of items
- Vendor delegation and negotiation of contracts
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Qualifications
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- Proven experience in a Sales Assistant, Executive Assistant, or similar support role
- Fluency in both English and Spanish (spoken and written)
- Excellent organizational and project management abilities
- Well-spoken with strong verbal and written communication skills
- Proficiency in Microsoft Office (Excel, PowerPoint, Word) and CRM systems
- Ability to maintain confidentiality and professionalism
- Strong attention to detail and ability to work independently
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Key Competencies
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- Structured and process-oriented mindset
- Analytical and detail-focused
- Proactive problem-solver
- Professional presence and strong interpersonal skills
- Time management and prioritization expertise
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Pay: $70,304 salary -full time
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Schedule: Monday- Friday 10:00 am to 7:00pm on call as needed on weekends
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Pay: From $70,304.00 per year
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Benefits:
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- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
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Application Question(s):
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- What is your best contact phone number and email?
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Experience:
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- Personal assistant: 2 years (Preferred)
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Language:
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- Spanish (Preferred)
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Ability to Commute:
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- Irvine, CA 92614 (Preferred)
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Work Location: In person