Job Description
Job Description
Job Summary:
We are a law firm with offices throughout Southern California has an immediate opening for a a detail-oriented and organized Litigation Secretary to join our dynamic legal team in Orange, CA.
· The ideal candidate will possess strong administrative skills and a solid understanding of legal procedures.
· This role is crucial in providing support to attorneys, managing case files, and ensuring the smooth operation of the office.
· The Litigation Secretary will work closely with clients and legal professionals in various areas.
· The candidate must have experience with Federal, State, and Appellate e-filing, calendaring, proofreading, trial preparation, document processing, and other administrative duties.
Key Responsibilities:
1. Manage and organize legal documents, including filing, scanning, and maintaining case files.
2. Assist attorneys with legal case management tasks, ensuring all deadlines are met.
3. Prepare and proofread legal documents such as pleadings, motions, and correspondence.
4. Schedule appointments, court dates, and meetings for attorneys.
5. Communicate effectively with clients to gather information and provide updates on case progress.
6. Utilize legal software for billing and case management tasks.
7. Maintain confidentiality of sensitive information in compliance with legal standards.
Qualifications
1. Computer proficiency in iManage, Microsoft Office Word, PowerPoint, Excel and Outlook, as well as document management, and other office technologies. We will provide all training where necessary.
2. Possess litigation experience, including mastery of court e-filings with Federal, State (CA), and Appellate Courts.
3. Strong organizational skills, attention to detail, client service skills, and excellent verbal and written communication skills.
4. The ability to work well under pressure, multi-task, and set priorities while meeting deadlines in a fast-paced environment.
5. Proficiency in handling litigation calendars (Compulaw).
6. Position requires the ability to work full-time, 40 hours a week, with flexibility for overtime as necessary.
7. The ratio will be 3-4 attorneys.