Job Description
Job Description💥 Join a Team Where Accuracy Meets Impact
Accounts Payable Specialist | High-Volume | Team-Driven Culture
Are you a detail-driven AP professional who thrives in a fast-paced, high-volume environment? If you enjoy owning your workflow, working with a collaborative team, and making a real impact behind the scenes—this is your opportunity.
📌 Position Overview
We’re looking for an experienced Accounts Payable Specialist to manage a high-volume invoice workload while ensuring accuracy, efficiency, and strong vendor relationships. This is a hands-on, full-cycle AP role where your expertise truly matters.
🔧 What You’ll Be Doing
- Process ~1,500 invoices per month (~350 weekly) with high accuracy
- Perform 3-way matching, batching, and PO processing
- Review invoices for proper GL coding, tax accuracy, and supporting documentation
- Execute weekly check runs and prioritize payments based on vendor terms
- Manage vendor relationships and reconcile monthly vendor statements
- Process credit card transactions, EFT payments, and expense reports
- Monitor AP inbox and ensure timely processing of invoices
- Support month-end close activities, including AP accruals
✅ What You Bring
- 2+ years of full-cycle Accounts Payable experience
- Strong experience with 3-way matching and high-volume processing
- Advanced Excel skills (pivot tables, VLOOKUPs)
- Experience with ERP systems (Dynamics preferred, others welcome)
- Excellent communication skills and a detail-oriented mindset
- Ability to prioritize, multitask, and meet deadlines
🌟 Preferred Experience
- Handling 1500+ invoices/month
- Experience with AP accruals and vendor payments
- Familiarity with EFT processing and check runs
- Background in manufacturing (nice to have, not required)
🏢 Work Environment
- Fully onsite in a clean, modern office within a manufacturing company (commercial doors)
- Supportive, family-style team culture
- Collaborative, respectful, and approachable colleagues
- Team of 15 within the department
📊 Performance Expectations
- Ability to independently process invoices using 3-way matching on Day 1
- Maintain high accuracy while handling 1,500 invoices/month
- Top performers demonstrate strong Excel proficiency and consistent productivity
🚫 What Doesn’t Fit
- No experience with 3-way matching
- Limited Excel capability (no pivots/lookups)
- No experience in high-volume AP environments
🎯 Why This Role?
- Be a key player in a vital finance function
- Work alongside a supportive and team-oriented group
- Gain experience in a stable, growing manufacturing environment
- Opportunity to contribute to process improvements and efficiency
Job Type & Location
This is a Contract position based out of Irvine, CA.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Irvine,CA.
Application Deadline
This position is anticipated to close on Jun 26, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.