Job Description
Job DescriptionWe are looking for an experienced and dependable Front Desk Coordinator to serve as the first point of contact for visitors, callers, and internal teams in Sacramento, California. This contract-to-permanent position is ideal for someone who thrives in a fast-paced office setting and enjoys creating a welcoming, organized experience for guests and staff. The person in this role will balance front office coverage with scheduling, meeting support, and day-to-day administrative coordination.
Responsibilities:
• Welcome visitors professionally, manage the reception area, and ensure guests are directed promptly to the appropriate person or department.
• Handle incoming calls through a multi-line phone system, screen and route inquiries accurately, and provide helpful information when appropriate.
• Coordinate calendars and appointment schedules to support smooth daily operations and reduce scheduling conflicts.
• Arrange meeting logistics, including room coordination, attendee communication, and preparation for on-site gatherings.
• Organize catering requests for meetings and events while confirming timing, delivery details, and setup needs.
• Provide concierge-style assistance by responding to general questions, guiding visitors, and supporting a positive office experience.
• Maintain front desk organization by monitoring supplies, keeping common areas presentable, and assisting with routine administrative tasks.
• Support evolving office procedures and operational updates as needed, including changes to internal workflows or reception processes.• Previous experience in a front desk, receptionist, or customer-facing administrative role.
• Ability to manage a multi-line phone system with professionalism, accuracy, and strong call-handling etiquette.
• Experience with scheduling, calendar coordination, and appointment management in a busy office environment.
• Strong interpersonal skills with the ability to create a welcoming experience for visitors, clients, and staff.
• Proven organizational skills and attention to detail when handling meetings, communications, and daily office support tasks.
• Comfortable coordinating meeting arrangements and catering logistics with minimal supervision.
• Proficiency with standard office software and general administrative tools used for communication and scheduling.