Job Description
Job Description
Accounting & Office Assistant
Job Description
We are seeking a highly organized and detail-oriented Accounting & Office Assistant to support our accounting department and overall office operations. This role requires accuracy, strong communication skills, and the ability to manage multiple tasks in a fast-paced environment. HR experience is a plus, but not required.
Key Responsibilities
• Review invoices for accuracy and process accounts payable/receivable transactions.
• Manage accounts receivable: verify balances, prepare customer statements, and follow up on late payments.
• Review and monitor customer credit limits with the credit insurance company, ensuring coverage aligns with current account balances and exposure.
• Prepare bank deposits, assist with general ledger postings, and maintain accurate financial records.
• Perform daily reconciliation checking accounts, and credit card batches.
• Digitize and organize documents: scan, file, and maintain both digital and physical records.
• Enter financial data into the accounting software accurately and on time.
• Communicate with customers and vendors via email and phone regarding billing, payments, or discrepancies.
• Research, track, and resolve accounting or documentation issues.
• Monitor sales by state and track economic nexus thresholds, notifying management as the company approaches or meets nexus in a new state and completing the required state registrations.
• Prepare and file monthly sales tax returns for each state where the company has economic nexus, and submit the corresponding tax payments accurately and by each state’s deadline.
• Maintain supporting documentation for sales tax filings, including exemption and resale certificates, and reconcile sales tax liability accounts.
• Assist with general office tasks and provide support to company personnel as needed.
• Ensure tasks are performed in accordance with GAAP and company policies.
• Flexible, able to pivot with a good attitude, be able to work with others, and also independently.
Qualifications
• Proficiency with QuickBooks, Microsoft Excel, and Microsoft Outlook.
• Working knowledge of economic nexus rules and multi-state sales tax compliance, including monthly filing and payment requirements.
• Strong attention to detail and ability to double-check work for accuracy.
• Excellent organizational and multitasking skills.
• Good written and verbal communication skills, especially for AR follow-ups.
• Ability to work independently with minimal supervision while meeting deadlines.
• Must be willing to provide work and personal references.
Education & Experience
• Education: High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• 1–3 years of experience in accounting, bookkeeping, or office administration preferred.
• Prior experience in accounts receivable, accounts payable, or general ledger bookkeeping.
• Experience reconciling multiple accounts.
• HR experience is a plus.
Company Description
Established computer hardware company focused on memory products. Great benefits, fun environment.
Company Description
Established computer hardware company focused on memory products. Great benefits, fun environment.