Job Description
Job Description
Company Overview
Our client is a small, innovative technology company based in Irvine, California, specializing in the design and development of advanced fiber-optic networking and connectivity solutions. Operating from a small office and production facility, the company fosters a collaborative, hands-on environment where employees contribute across multiple functions. Their products support mission-critical applications for data centers, telecommunications providers, cloud infrastructure, and other high-performance networking environments.
Position Overview
This is a highly visible, hands-on role within a small operation where versatility and a willingness to take ownership are essential. The Office Manager / Facilities Coordinator / Shipping & Receiving Lead / Parts Manager will oversee the day-to-day administrative, shipping and receiving, inventory, and facility functions that keep the office running efficiently. The ideal candidate enjoys working in a fast-paced, team-oriented environment and is comfortable wearing multiple hats while supporting both office operations and logistics.
Parts Management
Receiving
- Oversee daily receiving activities.
- Receive and inspect incoming shipments against packing lists.
- Organize and store parts in designated inventory locations.
- Communicate with suppliers to resolve shipment discrepancies.
- Maintain accurate inventory and receiving records within the company's inventory management system.
Shipping
- Pull inventory based on packing lists.
- Label parts and packages as required.
- Pack products for shipment following company standards.
- Prepare shipping labels and documentation.
- Coordinate package drop-offs with shipping carriers when necessary.
Freight Logistics
- Coordinate freight shipments with shipping brokers and carriers.
- Ensure timely and accurate shipment of products.
Inventory Management
- Learn and understand the company's products and components.
- Organize and maintain inventory.
- Keep inventory records accurate and up to date.
- Conduct quarterly physical inventory counts.
Office Management
- Coordinate meeting room setup.
- Order lunches and refreshments for meetings.
- Purchase and maintain office supplies.
- Provide administrative support to executive leadership, including scheduling meetings with executives, board members, and other stakeholders.
- Arrange hotel accommodations and travel as needed.
Facilities Coordination
- Coordinate janitorial services.
- Manage facility maintenance and security system repairs.
- Order and maintain kitchen, restroom, and breakroom supplies.
Required Skills & Qualifications
- Exceptional attention to detail and ability to follow established procedures.
- Strong verbal and written communication skills.
- Excellent organizational and critical thinking abilities.
- Ability to work independently while maintaining confidentiality.
- Comfortable performing light assembly work when needed.
- Ability to lift up to 50 pounds.
- Must successfully pass a background check.
Education & Experience
- High school diploma or equivalent required.
- Previous experience in office management, shipping & receiving, inventory control, or a related administrative role preferred.
Company Description
CitiStaff Solutions, Inc.
Company Description
CitiStaff Solutions, Inc.