Facilities Specialist/Administrator

Job Description

Job DescriptionJob Title: Facilities Specialist / Administrator
Job Description

This entry-level Facilities Specialist / Administrator role supports daily facility operations by combining hands-on maintenance tasks with administrative and coordination responsibilities. You will help keep the building safe, clean, and functional while serving as a key point of contact for facilities-related issues and vendor coordination. The role is ideal for candidates with experience in janitorial and office administration, including those from non-biotech environments such as electronics or similar industries.

Responsibilities

• Support day-to-day facility operations for a single building, including basic maintenance and administrative tasks.
• Conduct routine facility patrols and inspections to identify issues proactively and ensure a safe, clean, and orderly environment.
• Report maintenance issues promptly as they arise and ensure appropriate follow-up and resolution.
• Perform minor repairs such as fixing toilets, addressing restroom issues, and handling other basic facility maintenance needs.
• Respond to and clean up water leaks and other minor incidents to maintain a safe and presentable facility.
• Maintain cleanliness of bathrooms and common areas by performing janitorial duties as needed.
• Assist with light housekeeping tasks to support overall facility cleanliness and organization.
• Coordinate with and manage external vendors for maintenance, repairs, and services, ensuring work is scheduled and completed effectively.
• Use Outlook and scheduling tools to organize appointments, vendor visits, and facility-related activities.
• Apply office administrator skills to manage communication, documentation, and coordination for facilities-related tasks.
• Demonstrate strong punctuality and attendance to support reliable facility coverage during scheduled hours.
• Remain available for occasional on-call support to address urgent facility issues outside of regular hours, as required.

Essential Skills

• 3–5 years of relevant experience preferred in facilities, janitorial, or related roles.
• Background that blends janitorial and office/administrative experience.
• Experience with facilities maintenance tasks, including minor repairs and basic troubleshooting.
• Experience coordinating and managing external vendors for services and maintenance.
• Strong customer service skills with a focus on responsiveness and professionalism.
• Proficiency in Outlook and scheduling tools for organizing and coordinating facility activities.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Effective communication skills to interact with internal teams, vendors, and other stakeholders.
• Proactive mindset with the ability to independently identify issues and take appropriate action.
• Demonstrated reliability with a strong emphasis on punctuality and consistent attendance.
• Ability to perform light housekeeping and janitorial duties as part of daily responsibilities.

Additional Skills & Qualifications

• Experience in non-biotech industries such as electronics or similar environments.
• Previous experience in an office administrator or facilities coordinator role.
• Comfort working in or around cleanroom environments.
• Ability to balance hands-on maintenance tasks with administrative responsibilities.
• Strong attention to detail when inspecting facilities and coordinating vendor work.

Why Work Here?

This opportunity offers a clear path from temporary to permanent employment, providing stability and long-term growth potential. You will work in a structured weekday schedule that supports work-life balance while gaining valuable experience in facilities operations and administration. The role encourages proactive problem-solving and offers exposure to vendor management, cleanroom environments, and cross-functional collaboration, helping you build a versatile skill set for future career advancement.

Work Environment

You will work in a single-building facility that includes a cleanroom environment located on Avenida Encinas. The standard schedule is Monday through Friday from 8:00 a.m. to 4:30 p.m., with occasional on-call responsibilities to support urgent facility needs. The environment emphasizes cleanliness, organization, and adherence to facility protocols, particularly in and around cleanroom areas. You will use tools such as Outlook and scheduling software to manage daily activities and vendor coordination while performing basic maintenance, janitorial duties, and light housekeeping to maintain a professional and well-kept workplace.

Job Type & Location

This is a Contract to Hire position based out of Carlsbad, CA.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carlsbad,CA.

Application Deadline

This position is anticipated to close on Jun 24, 2026.

About Aerotek

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Company DescriptionWe know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.

Company Description

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.