Administrative assistant
Job Description
Job Description
Administrative Assistant
Job Description
Summary:
The Administrative Assistant is a part-time position that is responsible for assisting the Director in the needs of the organization. The Administrative Assistant reports to the Director and works as a coordinated team with the administrative office.
Administrative Responsibilities
-
Office duties – answer phones, emailing, scanning, faxing and copying
-
Meet goals of quality and quantity
-
File all materials; care and maintain general files.
-
Organize, maintain and audit clinical files
-
Create necessary documents, letters and brochures
-
Give administrative assistance to support staff
-
Run office errands
-
Assist with maintaining and updating packets as needed
-
Scheduling of meetings, as needed
-
Assist with Human Resources – attendance, employee handbook, payroll, recruitment
-
Attend monthly meetings for office staff, all staff meetings and other meetings as requested.
-
Willingness to take on extra duties as necessary
Qualifications
-
Preferred 2 years' experience in office administration (Medical office preferred)
-
Familiarity with Human Resources and Labor Laws
-
Maintain confidentiality and discretion with information related to all services and operations, without exception
-
Must be positive and upbeat and work well with different age groups and personalities
-
Must have Knowledge of general office administration support and knowledge of office equipment
-
Must be proficient in Microsoft Office Platform: Word, Excel, Power Point, and
Publisher as well as Google docs.
-
Must be able to work independently and on schedule
-
Must have a professional demeanor and presentation
-
Must be able to communicate effectively (written/oral) with staff, management, clients and their families
-
Must have proven organizational skills with the ability to juggle multiple projects at one time
-
Must be able to work quickly, efficiently and accurately with excellent Time Management Skills
-
Must be detail oriented with excellent analytical and critical thinking skills
-
Must be a self-starter, take initiative and follow through
-
Must assist & support Upper Management and office staff with other administrative duties assigned
-
Ability to pass a Department of Justice fingerprint screening/background check
20 hours per week