Administrative Assistant (Sales Support) - 21238

Job Description

Job Description

Administrative Assistant (Sales Support) - TalentZök

OVERVIEW

Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below.

Immediate opening for an Administrative Assistant (Sales Support) in Bakersfield, CA who possesses:

• 2 to 3 years of administrative support experience; service industry or dealership experience preferred
• Microsoft Office Suite experience, including intermediate Excel skills
• Strong multitasking skills with experience drafting sales documentation

FULL DESCRIPTION: We are seeking an Administrative Assistant to provide sales support in a fast-paced dealership environment. This temporary role is responsible for supporting Sales Managers and Field Representatives, preparing sales documentation, processing reports, maintaining customer information, supporting CRM updates, assisting with meetings and tradeshow coordination, and helping ensure daily sales administrative tasks are completed accurately and on time. The ideal candidate will have administrative support experience, strong Microsoft Office skills, intermediate Excel experience, and the ability to manage competing priorities with accuracy and professionalism.

The selected candidate will be responsible for:

• Providing administrative support to Sales Managers and Field Representatives
• Administering and submitting sales reports in a timely manner
• Updating and maintaining assigned customer lists
• Processing and reviewing lost sales reports for accuracy
• Demonstrating knowledge of department policies and procedures
• Collecting deal details in a timely manner and providing updates as needed
• Processing and submitting commissions for payment
• Assisting with monthly salesperson one-on-one meetings
• Preparing sold, hold, and demo notices
• Preparing warranty letters
• Processing used equipment requests
• Preparing used equipment ads
• Developing strong knowledge of the CRM system
• Assisting with organizing sales meetings and tradeshows
• Preparing preventative maintenance agreement quotes
• Maintaining current memberships
• Providing monthly market share analysis
• Preparing package pricing on whole goods
• Assisting with branch inventory control
• Supporting interdepartmental tasks as needed
• Preparing shippers for inventory delivery, pick-up, and transfers
• Preparing service requests as needed while working with Sales Representatives and Managers
• Assisting with processing sales of attachments to key rental accounts
• Supporting sales documentation, reports, and administrative follow-up
• Performing other duties or projects as assigned

The selected candidate will also possess:

• 2 to 3 years of administrative support experience required
• Service industry or dealership experience preferred
• Experience supporting sales teams, sales managers, or field representatives preferred
• Experience drafting and processing sales documentation preferred
• Microsoft Office Suite experience required
• Intermediate Excel skills required
• CRM experience preferred
• Clerical experience required
• High school diploma or equivalent required
• Strong written and verbal communication skills
• Strong organizational skills
• Strong computer skills
• Experience using software, computers, and office equipment
• Ability to work well under pressure while managing multiple and sometimes competing deadlines
• Ability to maintain accuracy while processing reports, documentation, and customer information
• Ability to support a business professional work environment
• Ability to work onsite in Bakersfield, CA
• Ability to support a temporary assignment anticipated to last at least 12 weeks
• Ability to work approximately Monday through Friday from 8:00 AM to 5:00 PM, or as assigned

Physical Requirements:

• Ability to sit and work at a computer for extended periods
• Ability to communicate by phone, email, and in person throughout the workday
• Ability to review sales reports, customer lists, CRM data, sales documentation, pricing information, inventory records, and computer screens for extended periods
• Ability to use hands and fingers for typing, data entry, filing, document preparation, CRM updates, and standard office tasks
• Ability to occasionally stand, walk, bend, reach, and move throughout the office or branch as needed
• Ability to occasionally lift, carry, or move standard office files, documents, sales materials, or supplies

Salary Range: $23 to $29/hour
More information can be found at www.talentzok.com.

Company DescriptionTalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2025, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, Simply Biotech is expanding to new markets and hiring additional staff in existing offices.

Company Description

TalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2025, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, Simply Biotech is expanding to new markets and hiring additional staff in existing offices.