Job Description
Job DescriptionWe are looking for a highly organized Administrative Assistant to support a busy Human Resources team in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced office setting, communicates clearly, and manages sensitive information with care. The role focuses on keeping daily operations running smoothly through strong administrative coordination, accurate documentation, and responsive internal and external support.
Responsibilities:
• Provide day-to-day administrative support for the Human Resources department while following established policies, procedures, and service standards.
• Prepare, edit, and proofread correspondence, reports, forms, schedules, and other business documents to ensure accuracy and clear presentation.
• Maintain organized paper and electronic files, track department records, and retrieve information from databases and internal systems as needed.
• Respond to calls, visitors, and inquiries with courtesy, clarify procedures, and help resolve more complex issues in a timely manner.
• Handle confidential employee and department information with discretion while supporting records management and documentation processes.
• Assist with payroll-related paperwork, purchasing support, invoice and payment processing, and other routine financial or budget tracking activities.
• Coordinate calendars, meetings, travel arrangements, and special events, including preparing agendas, distributing materials, and recording meeting notes.
• Enter and update data in spreadsheets, logs, and reporting tools, and help improve office workflows through organized tracking and process support.• High school diploma or equivalent required.
• At least 5 years of administrative or clerical experience in a high-volume office environment.
• Demonstrated background in administrative assistance, front desk or receptionist support, and handling inbound calls.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and stay organized in a fast-paced setting.
• Strong written and verbal communication skills, including the ability to prepare clear business documents.
• Experience working with confidential information and maintaining discretion in an HR or administrative environment.