Executive Assistant - Part Time

Job Description

Job DescriptionWe are looking for an Executive Assistant to provide part-time support to senior leadership in California. This Long-term Contract position is ideal for someone who excels at managing complex schedules, handling administrative priorities, and producing high-quality business materials. The role requires strong organization, sound judgment, and the ability to communicate clearly while coordinating with a wide range of stakeholders.

Responsibilities:
• Coordinate the leadership calendar by arranging meetings, resolving scheduling conflicts, and keeping participants informed of updates or changes.
• Prepare and submit expense reports with accuracy, including organizing receipts and ensuring documentation is complete.
• Develop, revise, and format PowerPoint presentations to support executive and business needs.
• Provide day-to-day administrative assistance that helps leadership stay organized and focused on priorities.
• Communicate with internal and external stakeholders in a clear and effective manner to support meeting logistics and follow-up.
• Maintain orderly records and manage multiple administrative tasks efficiently in a part-time support capacity.• Previous experience providing administrative support to an executive or senior leader.
• Demonstrated ability to manage busy calendars and schedule meetings involving multiple participants.
• Hands-on experience preparing expense reports and tracking a high volume of receipts.
• Strong organizational skills with careful attention to detail and follow-through.
• Clear and effective verbal and written communication skills.
• Proficiency in creating and editing presentations in PowerPoint.