Executive Administrative Assistant - Construction

Job Description

Job Description

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level administrative support to executive leadership within a fast-paced construction environment. This individual will manage executive calendars, coordinate meetings, prepare reports and correspondence, and serve as a key liaison between leadership, clients, subcontractors, vendors, and internal departments. The ideal candidate thrives in a dynamic setting, maintains confidentiality, and can effectively prioritize competing demands while ensuring smooth day-to-day operations.

Key Responsibilities

• Provide executive-level administrative support to company leadership.
• Manage complex calendars, schedule meetings, conference calls, and travel arrangements.
• Prepare, edit, and proofread correspondence, presentations, reports, and meeting materials.
• Coordinate internal and external meetings, including agendas, meeting minutes, and follow-up action items.
• Screen phone calls, emails, and visitors, responding or redirecting inquiries as appropriate.
• Organize and maintain electronic and physical filing systems.
• Assist with contract administration, project documentation, and construction-related reports.
• Coordinate communication with clients, subcontractors, vendors, and project teams.
• Track deadlines, permits, insurance certificates, licenses, and compliance documentation.
• Process expense reports, purchase orders, invoices, and other administrative paperwork.
• Assist with planning company meetings, events, and executive presentations.
• Maintain confidential information with professionalism and discretion.
• Support special projects and additional administrative duties as assigned.

Qualifications

• Associate's or Bachelor's degree preferred or equivalent work experience.
• 5+ years of executive administrative support experience, preferably in construction, engineering, architecture, or a related industry.
• Strong understanding of office administration and executive support functions.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Exceptional verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving skills with the ability to work independently.

Company DescriptionSlingShot Connections provides contract staffing, direct hire placement, executive search recruitment, payroll services, and customized staffing solutions for numerous verticals, including accounting & finance, hospitality, human resources, and many more.

Company Description

SlingShot Connections provides contract staffing, direct hire placement, executive search recruitment, payroll services, and customized staffing solutions for numerous verticals, including accounting & finance, hospitality, human resources, and many more.