Job Description
Job Description
The Maintenance/Purchasing Clerk manages all purchasing for the maintenance department, including issuing purchase orders, negotiating prices, and ensuring accounting compliance. This role involves executing work orders (scheduled and unscheduled), coordinating materials and resources, and collaborating with other departments for planning. The position requires maintaining a high-performance standard. Key responsibilities also include material movement, documentation, inventory management, receiving, customer service, and managing maintenance on-hand inventory.
Essential Responsibilities:
· Pull all the planned parts two days before the scheduled start date of a work order and tag them with the appropriate work order number.
· Attend shop meetings and adjust parts pulled based on schedule changes.
· Fill out inventory cycle counts once a week
· Notify the planner of any unused parts so that the planner can make necessary adjustments to the job plan.
· Coordinate and document parts shipments between the site and repair shops
· Verify receiving parts shipments.
· Assist in keeping the parts area clean, orderly, and well stocked.
· Follow up on parts shortages and expedite issues by reporting to the manager.
· Place stock ordered parts in assigned bin locations in a timely manner.
· Assist in maintaining all departmental tools, equipment, and vehicles.
· Participate in loading and unloading trucks.
· Maintain a stock of spare parts.
· Maintain vendor relations, including ensuring invoices, shipment slips, and other billing issues are taken care of promptly.
· Order the shipment of parts when the inventory is running low to make sure they are on hand.
· Maintain records and statistics such as min-max levels for inventory control.
· Manage parts obsolescence.
Qualifications:
· Minimum of HS Diploma.
· 5 years of manufacturing or inventory management experience
· Previous experience with parts ordering and inventory management preferred.
· Familiarity with machinery parts.
· Experience determining equipment parts requirements for ordering ability to identify mechanical, electrical, hydraulic, and pneumatic parts. Experience identifying parts from machinery drawings or bill of materials (BOM).
· Familiar with CMMS, inventory tracking and tagging systems.
· Proficient in Microsoft Outlook, Word, and Excel.