Project Coordinator (Furniture Dealership)

Job Description

Job Description

The Opportunity

Western Office is seeking a highly organized and detail-oriented Project Coordinator to support our Project Management team in delivering exceptional workplace solutions for our clients. In this role, you will coordinate office furniture projects from order placement through installation, ensuring a seamless experience for both internal teams and customers.

This position is ideal for someone who enjoys managing multiple priorities, collaborating across departments, and playing a critical role in bringing projects to life. Based in our Downtown Los Angeles office, this is an excellent opportunity to build a long-term career within the commercial interiors industry..

Project Coordination & Order Management

• Prepare proposals and sales documentation based on project specifications and pricing provided by Project Managers.
• Convert approved quotes into sales orders and accurately enter information into company business systems.
• Create and submit purchase orders to manufacturers and vendors to support project timelines.
• Process deposit requests and confirm receipt of required payments.
• Monitor order progress and maintain communication with vendors regarding acknowledgments, lead times, and delivery schedules.
• Review vendor acknowledgments for accuracy and resolve discrepancies as needed.
• Track shipments, monitor critical items, and coordinate receiving schedules for large deliveries.
• Manage product replacements, repairs, freight claims, punch list and warranty issues.

Client & Vendor Support

• Serve as a point of contact for day-to-day client requests, product orders, deliveries, and installation coordination.
• Request and manage fabric samples, finish selections, brochures, and product information.
• Research product options, pricing, and specifications using manufacturer resources and online tools.
• Obtain freight quotes and assist with vendor communications throughout the project lifecycle.

Project Administration

• Prepare and distribute internal and external project status reports.
• Assemble submittal packages and track approvals.
• Assist with installation scheduling and ensure installation documentation is complete and accurate.
• Support billing processes by reviewing invoices and approving orders for invoicing.
• Assist in preparing project books, bid packages, installation drawings, and project documentation.
• Provide support for ancillary furniture pricing and related project tasks under Project Manager guidance.
• Participate in special projects and other administrative initiatives as assigned.

Position Requirements

• Bachelor's degree in Interior Design, Architecture, Business, or a related field preferred.
• Minimum of 2 years of project coordination, administrative, customer service, or related experience.
• Proficiency with Microsoft Office Suite and Adobe Acrobat.
• Working knowledge of AutoCAD is a plus.
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to problem-solve, prioritize effectively, and work collaboratively in a fast-paced environment.
• Comfort learning new systems, processes, and industry-specific software.

Why Western Office

At Western Office, you'll be part of a team that helps organizations create inspiring and functional work environments. We value collaboration, accountability, and continuous learning, and we provide opportunities for professional growth within a supportive and dynamic workplace.

What We Offer

• Medical, Dental and Vision insurance (after eligibility period) with a comprehensive portfolio of additional employee paid benefit offerings
• Non-contributory 401k
• Flexible Spending Accounts – Medical and/or Dependent Care
• Generous holiday and vacation schedule
• Frequent company events and service opportunities

Company DescriptionWestern Office is a premier MillerKnoll dealer headquartered in the heart of Downtown Los Angeles, delivering award-winning workplace solutions to corporate clients throughout North America. Our mission is simple: create better workspaces where people, teams, and businesses can thrive. Through thoughtful design, innovative solutions, and exceptional client service, we have built long-standing relationships with clients who have trusted us for decades.

At Western, we believe great companies are built by great people. Our continued success is driven by a commitment to excellence and a culture that values talent, collaboration, and professional growth. We are dedicated to recruiting, developing, and retaining high-performing individuals from diverse backgrounds who are passionate about doing their best work. If you take pride in delivering excellence and want to grow your career with a respected industry leader, we encourage you to explore opportunities with our team.

Company Description

Western Office is a premier MillerKnoll dealer headquartered in the heart of Downtown Los Angeles, delivering award-winning workplace solutions to corporate clients throughout North America. Our mission is simple: create better workspaces where people, teams, and businesses can thrive. Through thoughtful design, innovative solutions, and exceptional client service, we have built long-standing relationships with clients who have trusted us for decades.\r\n\r\nAt Western, we believe great companies are built by great people. Our continued success is driven by a commitment to excellence and a culture that values talent, collaboration, and professional growth. We are dedicated to recruiting, developing, and retaining high-performing individuals from diverse backgrounds who are passionate about doing their best work. If you take pride in delivering excellence and want to grow your career with a respected industry leader, we encourage you to explore opportunities with our team.