Job Description
Job Description
We have a direct-hire opportunity with our client, QualiTau, Inc., who is seeking a reliable, detail-oriented Office Administrator to oversee the day-to-day operations of two office buildings.
This role plays an important part in ensuring the offices remain organized, well-stocked, and running efficiently. The ideal candidate is proactive, highly organized, and comfortable managing multiple priorities while providing excellent administrative and operational support.
Responsibilities
- Manage daily office operations across two locations
- Coordinate with cleaning services to maintain a clean and professional environment
- Order and track office supplies; maintain inventory levels
- Manage ordering of drinks, snacks, and food supplies
- Coordinate weekly team lunches (Friday meals)
- Communicate with vendors (cleaning, maintenance, facilities, IT)
- Ensure office spaces are organized, stocked, and fully functional
- Address equipment issues and coordinate repairs/maintenance
- Handle incoming calls, emails, and mail
- Schedule meetings, book conference rooms, and arrange travel
- Plan and coordinate company events and team activities
- Support Finance with filing and accounts payable (AP) invoices
Qualifications
- 2+ years of administrative or office management experience preferred
- Strong organizational and multitasking skills
- Excellent communication skills (written and verbal)
- Ability to work independently and prioritize tasks
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Experience working with vendors and office operations is a plus
- High School Diploma or College Degree