Job Description
Job DescriptionDirect Counsel is seeking a detail-oriented and experienced E-Billing Coordinator to join a prominent national law firm in Sacramento, CA. This position offers the opportunity to play a vital role in ensuring accurate, efficient, and compliant billing operations within a dynamic legal environment.
If you’re a billing professional who enjoys managing complex processes, ensuring compliance with client requirements, and working collaboratively across teams, this role is a perfect fit.
About the Role
As an E-Billing Coordinator, you will oversee the full legal e-billing cycle — from reviewing pre-bills to final submission, troubleshooting billing discrepancies, and ensuring invoices meet client and firm compliance standards. You’ll act as the liaison between the legal team, clients, and third-party e-billing vendors, playing a crucial part in maintaining accurate financial records and supporting overall cash flow efficiency.
Key Responsibilities
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Prepare, submit, and track electronic invoices for legal services to ensure accuracy and timely billing.
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Review billing data for compliance with client billing guidelines and firm policies.
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Resolve billing discrepancies, short payments, or client inquiries professionally and efficiently.
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Maintain and update billing records, reconcile adjustments, and ensure data integrity.
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Coordinate with attorneys, paralegals, and finance staff to meet billing deadlines and address client-specific billing requirements.
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Manage e-billing platform maintenance, including client-specific codes, rate structures, and data entry.
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Submit appeals or adjustments on short-paid invoices through client portals.
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Assist in preparing financial reports and monthly billing summaries for leadership review.
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Collaborate with the Finance team to support reconciliation and reporting efforts.
Qualifications & Skills
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2+ years of experience in e-billing, accounts receivable, or similar financial roles.
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Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
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Strong understanding of law firm billing practices, client billing guidelines, and time entry procedures.
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Familiarity with LEDES formats and UTBMS coding standards.
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Experience handling multiple e-billing platforms and insurance carrier billing portals.
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Knowledge of compliance regulations and SIR tracking preferred.
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Strong Excel skills and proficiency in accounting or billing software.
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Excellent communication, analytical, and problem-solving skills.
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Meticulous attention to detail with the ability to manage multiple priorities.
Core Competencies
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Negotiation & Resolution: Professional and tactful handling of client billing inquiries and payment disputes.
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Communication: Clear and concise in both written and verbal correspondence.
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Accuracy: Commitment to precision in billing, coding, and reporting.
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Proactive Problem-Solving: Ability to identify challenges and drive process improvements in billing operations.
Compensation & Benefits
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Salary Range: $90,000 – $105,000 annually (commensurate with experience).
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Hybrid Work Schedule: Up to two remote workdays per week.
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Comprehensive Benefits: 401(k), profit sharing, full health, dental, and vision coverage, plus paid time off.
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Professional Environment: Collaborative, high-performing team within a respected national law firm.