Contract Administrator, Technology: 26-00010

Job Description

Job Description

CONTRACT ADMINISTRATOR, TECHNOLOGY

Location; Newport Beach, CA

JOB DESCRIPTION

The Contract Administrator, Technology, will provide support to Sourcing across the entire contract lifecycle. This role is responsible for:

• Preparing, reviewing, and processing legal documents using approved templates, and performing due diligence on incoming contracts to ensure compliance with company policies.
• Analyzing and organizing contract and supplier information/metadata in Coupa.
• Maintaining accurate and up-to-date contract records in Coupa.
• Facilitating contracts through legal reviews and the Third-Party Risk Management (TPRM) Archer IRM process.
• The Contract Administrator, Technology, will have demonstrated experience working with various types of technology contracts, including SaaS, IaaS, cloud, subscription, EULA/click-through agreements, open source, freeware, and hardware. In addition, the role requires knowledge of Statements of Work (SOWs), Master Services Agreements (MSAs), and Non-Disclosure Agreements (NDAs) in support of categories such as IT software, infrastructure, and services. Experience with technology sourcing events (RFI, RFQ, RFP) is a plus.

KEY RESPONSIBILITIES

• Analyzing, identifying, and reducing potential risks in low-risk and/or low-dollar contracts and liaising with Office of the General Counsel (OGC) and internal stakeholders to discuss contract strategy.
• Negotiating and preparing terms of low-risk and/or low-dollar contracts, both with internal and external parties.
• Coordinate contract progress and required information with internal stakeholders, TPRM, and supplier through contract execution.
• Manage day-to-day contract needs of Sourcing including following up on pending items needed to complete contracts.
• Clean up and maintain supplier contract records to ensure accurate and complete data, documents on file, correct nomenclature, relevant correspondence, etc.
• Ensure contract templates are updated as needed, per OGC, and shared with Procurement Team.
• Process and manage merger and acquisition notices with Accounts Payable.
• Interface with Accounts Payable to resolve any payment issues on contracts.
• Track contract expiration and renewals, ensuring timely action and documentation; provide support for audits and coordinating requested audit related documentation, as needed.

QUALIFICATIONS

• Previous experience in contract administration, paralegal duties, or similar legal or procurement support roles, ideally within the financial services or insurance industry.
• A strong working knowledge of contracts and relevant terms and the Procurement process, including familiarity with third-party risk concepts.
• React with appropriate urgency to situations and events that require quick response or turnaround.
• Strong written and verbal communication skills to effectively collaborate with Procurement, Legal, TPRM, stakeholders, and suppliers.
• Excellent attention to detail and organizational skills.
• A high level of competence, integrity and discretion in handling highly confidential information and professionalism in dealing with senior professionals.
• Experience working cross-functionally with Finance, Risk, and Information Security teams.
• Strong organizational skills and the ability to track numerous high value dates and projects.
• High attention to detail and excellent time management skills.
• Can-do attitude with initiative and follow-through.
• Ability to work in a rapidly changing environment.
• Experience with Coupa and Archer IRM platforms highly desired.

MUST HAVE

• Ability to collaborate effectively with internal teams.
• A strong working knowledge of contracts and relevant terms and the Procurement process.
• Excellent attention to detail and organizational skills.
• Possess the ability to complete high volumes of complex tasks and projects quickly with minimal guidance.

NICE TO HAVE

• Experience with Coupa and Archer IRM platforms highly desired.

Company DescriptionPlatinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, and referral bonuses.

Company Description

Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, and referral bonuses.