Job Description
Job DescriptionDescription:
Brody Gapp LLP—a nationally recognized, remote-first boutique litigation and compliance firm—is seeking an experienced Legal Secretary / Executive Assistant to support the Managing Partner and firm attorneys. This role is ideal for someone who is highly organized, initiative-taking, and comfortable operating in a fast-moving, client-facing environment.
This is a part-time Independent Contractor position with potential for full-time expansion. West Coast hours preferred, though strong candidates from all locations will be considered. Applicants must submit a resume and salary requirements to be considered.
Key Responsibilities
- Manage attorney calendars, inboxes, scheduling, and occasional travel.
- Review emails and prepare draft responses for attorney review.
- Coordinate communication between the Managing Partner, attorneys, clients, and third parties.
- Manage incoming calls, correspondence, and document flow.
- Assist with time entry, e-filings, and maintaining organized case files.
- Open and close matters, run conflict checks, and maintain file accuracy.
- Prepare, proofread, and format documents with strong attention to detail.
- Prioritize competing deadlines and support multiple attorneys simultaneously.
- Scan, organize, and edit PDFs; maintain digital file hygiene.
- Uphold confidentiality, professionalism, and a solutions-oriented mindset.
Required Qualifications
- Prior experience as a legal secretary/legal assistant.
- Strong writing, communication, and proofreading skills.
- Solid understanding of litigation terminology and court procedures.
- High proficiency with Outlook, MS Word; familiarity with Excel and PowerPoint.
- Ability to manage email and calendar priorities across multiple attorneys.
- Exceptional organization, judgment, and follow-through.
- Typing speed of 60–80 WPM.
- Demonstrated reliability, discretion, and resourcefulness.
Core Competencies
- Meticulous attention to detail
- Strong problem-solving and independent decision-making
- Composure under pressure and professionalism with clients
- Ability to juggle multiple tasks and deadlines
- Initiative, accountability, and a positive, service-driven attitude
Benefits
- Comprehensive benefits package available.
Requirements:
As listed above