Job Description
Job Description
Assistant Property Manager
Location: Irvine, CA
Schedule: In-office, Monday–Friday, 8:30 AM – 5:30 PM
Pay: $65,000/yr - $75,000/yr + Bonus
Position Overview
An Irvine-based real estate investment and property management firm is seeking a motivated, detail-oriented Assistant Property Manager to join its growing team. This role supports the management of a mixed portfolio of office, residential, and industrial properties and requires a balance of tenant-facing responsibilities and financial/administrative duties.
The ideal candidate is proactive, organized, and capable of managing multiple priorities in a fast-paced environment. Strong communication skills, accountability, and a willingness to go above and beyond to complete tasks are essential.
Key Responsibilities
- Assist in the day-to-day management of a diverse property portfolio (office, residential, industrial)
- Spend approximately 50% of time in the field conducting property visits and inspections
- Prepare and manage CAM reconciliations, budgets, and variance narratives
- Process accounts payable, including invoice review and coding
- Handle work orders and coordinate with vendors and tenants
- Maintain timely communication by responding to emails, voicemails, and internal requests throughout the day
- Build and maintain strong relationships with tenants, vendors, ownership, and internal teams
- Support budget oversight, operating expense reconciliations, and financial reporting
- Conduct internet research and utilize Microsoft Office tools (Excel, Word, Outlook) for reporting and tracking
Qualifications
- Experience with CAM reconciliations, budgeting, and financial reporting
- Ability to prepare detailed property budgets and analyze variances
- Working knowledge of building systems (HVAC, elevators, plumbing, electrical, fire-life-safety systems, etc.)
- Strong organizational, time management, and multitasking abilities
- Excellent verbal and written communication skills
- Customer-service oriented with strong interpersonal skills
- Self-starter with the ability to work both independently and collaboratively
- High attention to detail and accountability
Work Style Expectations
- Strong problem-solving skills with the ability to independently research and resolve issues
- Reliable, responsive, and communicative regarding daily activities and whereabouts
- Willingness to complete tasks fully, including staying briefly beyond standard hours when needed
- Consistent follow-through and ownership of responsibilities
Physical Requirements
- Ability to sit for extended periods
- Frequent use of a computer, phone, and office equipment
Compensation & Benefits
- 100% company-paid medical, dental, and life insurance premiums (employee only)
- 401(k) retirement plan
- Two (2) weeks of paid vacation annually
- Ten (10) paid sick days annually
- Nine (9) paid holidays
- Annual company outing
If you are looking for a hands-on role with growth potential in a dynamic real estate environment, this is an excellent opportunity to join a collaborative and driven team.