Book Keeper/ Accounts Payable Specialist

Job Description

Job Description

Bookkeeper / Accounts Payable Specialist

• Pay:$28–$33/hour
• Schedule:Onsite with the potential for a hybrid schedule
• Duration:2–3 month temporary assignment
• Location:San Diego, 92123

Position Summary

The Bookkeeper/Accounts Payable Specialist is responsible for maintaining accurate financial records, processing vendor invoices, managing accounts payable activities through Ramp, reconciling accounts, and supporting the organization's overall accounting functions. This role ensures timely payments, compliance with company policies, and accurate financial reporting.

Key Responsibilities

Accounts Payable

• Review, verify, and process vendor invoices and employee expense reports.
• Match invoices to purchase orders and receiving documents.
• Ensure proper coding of invoices to general ledger accounts.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Maintain vendor records and respond to vendor inquiries.
• Monitor accounts payable aging and ensure timely payment of obligations.
• Reconcile vendor statements and resolve discrepancies.

Bookkeeping

• Maintain accurate financial records and accounting transactions.
• Record daily financial activities, including receipts, payments, and journal entries.
• Reconcile bank accounts, credit card accounts, and general ledger accounts.
• Assist with month-end and year-end closing activities.
• Maintain organized accounting files and documentation.
• Support preparation of financial statements and management reports.

Administrative & Compliance Support

• Ensure compliance with company policies, accounting principles, and internal controls.
• Assist with audits by providing supporting documentation.
• Maintain confidentiality of financial information.
• Support payroll processing as needed.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
• 2+ years of bookkeeping or accounts payable experience.
• Knowledge of accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel, Ramp, and accounting software (e.g., QuickBooks, Sage, NetSuite, Microsoft Dynamics, or similar).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective written and verbal communication skills.

Required Skills

• Accounts Payable Processing - Ramp
• Account Reconciliation
• General Ledger Maintenance
• Data Entry and Recordkeeping
• Microsoft Excel
• Financial Reporting
• Problem Solving
• Time Management
• Vendor Management
• Confidentiality and Integrity

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Ability to occasionally lift up to 15 pounds.