Job Description
Contracts Paralegal (CFO Support)
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Location: San Francisco, CA (Hybrid – 2 days in office)
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Schedule: 12:00 PM – 6:00 PM PST (aligned with East Coast business hours)
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About the Company
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This firm is a leading strategic communications advisory practice operating at the center of high-stakes corporate events. From mergers and acquisitions to shareholder activism and crisis situations, the firm advises clients on how to communicate effectively with key stakeholders when it matters most
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Position Overview
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We are seeking an experienced, highly organized, and discreet Paralegal to support the firm’s Chief Financial Officer (CFO) and broader Legal & Finance teams. This role operates in a fast-paced, high-profile environment where exposure to sensitive, market-moving matters is routine. Given the firm’s East Coast client base and deal activity, this role requires a consistent schedule of 12:00 PM – 6:00 PM PST (assuming you are located on West Coast hours) to ensure alignment with New York-based stakeholders and business needs.
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This is a full-time, permanent opportunity with a fully remote schedule (some periodic travel to either the firms San Francisco or New York City locations)
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Key Responsibilities
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Draft and manage a range of legal and commercial documents, including:
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- Engagement letters
- Non-disclosure agreements (NDAs)
- Master Service Agreements (MSAs)
- Statements and Scopes of Work (SOWS)
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Collaborate with internal and external legal counsel on a variety of matters, including:
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- Contract revisions and negotiations
- Debt collection
- Bankruptcy-related issues
- Subpoena responses
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Track and follow up on in-progress contracts to drive timely execution and closure.
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Maintain and distribute regular reporting on:
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- Contracts drafted
- Contracts executed
- Terminations and status updates
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Support senior leadership (CFO and COO) with:
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- Regulatory requests and inquiries (e.g., FINRA)
- Preparation of documentation and formal responses
- Act as central custodian of legal and client-related information
- Ensure accurate entry into the firm’s CRM
- Route materials and inquiries to appropriate stakeholders
- Serve as a key point of contact for incoming client and CRM-related requests
- Provide project management, administrative, and operational support across Legal & Finance function
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Required Qualifications
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- Bachelor’s degree or Paralegal certificate from an ABA-approved program
- 5+ years of paralegal experience, ideally within a securities litigation group at a large law firm
- Strong experience drafting, reviewing, and managing contracts
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Skills & Competencies
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- Exceptional discretion and confidentiality, with the ability to handle highly sensitive, market-moving information
- Strong written and verbal communication skills
- Excellent attention to detail, organization, and time management
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Proven ability to work both independently and collaboratively
- Strong analytical and project management capabilities
- Ability to perform effectively under pressure and meet critical deadlines
- Proficiency in Microsoft Office; experience with NetSuite preferred
- Flexibility to adapt to evolving priorities and take on new responsibilities
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Why This Role
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This is a unique opportunity to support senior leadership within a top-tier advisory environment, gaining exposure to complex, high-impact corporate matters while operating in a collaborative, intellectually rigorous setting.
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The ideal candidate will be responsible for the collection and organization of documents and information from various cases at the firm. This candidate should feel comfortable relaying messages between various groups and keeping all documents important to the cases they are working on organized.
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Responsibilities
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- Review and draft routine legal documents
- Create and maintain case files
- Facilitate the meeting of attorney's deadlines by keeping organized schedules and providing timely reminders
- Conduct legal research
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Qualifications
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- Experience as a legal secretary or assistant or paralegal
- Exposure to transactional or securities
- Bachelor's degree or Paralegal certificate
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