Job Description
Job DescriptionJob Title: Human Resources Administrative Assistant About the Role
We are seeking a detail-oriented and motivated Human Resources Administrative Assistant to join our team on a 6-month contract, with the potential to extend. This role is ideal for recent graduates or early-career professionals looking to gain hands-on experience in a corporate HR environment.
You will play a key role in auditing and organizing employee records across multiple sites, ensuring compliance, accuracy, and the successful transition to a centralized digital filing system. This is a great opportunity to build foundational HR and administrative skills while working alongside an experienced HR team.
Key Responsibilities
- Review and audit employee files across multiple locations to ensure completeness and accuracy
- Partner with employees to collect missing documentation and obtain required signatures
- Create and maintain employee records for those without existing files
- Scan, digitize, and upload both paper and electronic files into a centralized database
- Standardize documents to ensure consistency across all employee records
- Organize and manage large volumes of data with accuracy and efficiency
- Work independently to manage project timelines and deliverables with minimal supervision
Required Skills
- Strong attention to detail and ability to manage high volumes of data accurately
- Excellent communication and interpersonal skills (written and verbal)
- Proficiency in data entry, recordkeeping, and administrative support
- Ability to handle sensitive information with discretion and professionalism
- Comfortable working in a fast-paced, professional office environment
Preferred Qualifications
- Bachelor’s degree in Business Administration, Human Resources, or a related field (preferred)
- Open to recent graduates seeking to start a career in HR or business operations
- Previous experience with file auditing or document management is a plus, but not required
Work Environment
- Onsite role (Monday–Friday, 8:00 AM – 5:00 PM)
- Collaborative, professional office setting working closely with the HR team
- Involves managing records from multiple locations, including both paper and digital formats
- Opportunity to contribute to the implementation of a new digital records system
Why Join the team?
- Gain practical, hands-on experience in Human Resources
- Build foundational administrative and compliance skills
- Work with a supportive and collaborative HR team
- Ideal stepping stone for launching a career in HR or business operations
Job Type & Location
This is a Contract position based out of Oceanside, CA.
Pay and Benefits
The pay range for this position is $25.00 - $29.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Oceanside,CA.
Application Deadline
This position is anticipated to close on Jul 3, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.