Logistics Coordinator

Job Description

Job DescriptionJob Title: Logistics Coordinator (Temporary, Hybrid)
Job Description

The Logistics Coordinator is a temporary role responsible for supporting day-to-day transportation and logistics operations and ensuring the timely and accurate movement of goods throughout the supply chain. You will act as a key liaison between internal teams, carriers, warehouses, and third-party logistics partners to coordinate shipments, maintain system accuracy, and resolve transportation issues. In this position, you will monitor shipment activity, manage transportation documentation, communicate status updates, and support continuous improvement efforts to enhance operational efficiency and customer service. This opportunity offers meaningful exposure to logistics operations within a growing wellness and beverage brand and the potential to be considered for future opportunities as the team expands.

Responsibilities

• Enter and edit orders accurately in the Transportation Management System (TMS) and related spreadsheets.
• Verify order accuracy in the TMS against the Enterprise Resource Planning (ERP) system and route guides to ensure data integrity.
• Track inbound and outbound shipments daily, monitoring status and identifying any delays or discrepancies.
• Schedule delivery and pickup appointments with carriers and warehouses to ensure on-time freight movement.
• Maintain accurate shipment data in ERP and TMS systems, ensuring all records are complete and up to date.
• Communicate shipment status updates clearly and promptly to internal teams and relevant stakeholders.
• Assist with resolving scheduling and appointment challenges to facilitate carrier pickups and deliveries.
• Ensure transportation documentation, including Bills of Lading (BOLs) and Proofs of Delivery (PODs), is complete, accurate, and properly stored.
• Update logistics dashboards and spreadsheets to reflect current shipment status and performance metrics.
• Collaborate with corporate cross-functional partners, warehouse team members, carrier partners, and third-party logistics (3PL) providers to support smooth operations.
• Engage in occasional communication with customers to address logistics-related inquiries as needed.
• Perform similar and incidental duties as required to support overall logistics and transportation operations.
• Critically analyze logistics issues, perform root cause analysis, and work with others to develop and implement action plans.
• Balance and manage multiple open orders and freight issues simultaneously in a fast-paced, deadline-driven environment.

Essential Skills

• Bachelor’s degree in Supply Chain, Logistics, Operations Management, Business Administration, or a related field preferred.
• 2+ years of experience in logistics, transportation planning, or supply chain operations.
• Working knowledge of a Transportation Management System (TMS) for order entry, tracking, and verification, with basic to intermediate TMS fluency.
• Experience entering and managing orders in both TMS and ERP systems simultaneously.
• Experience monitoring inbound and outbound shipments daily and flagging discrepancies.
• Experience coordinating domestic freight, including scheduling pickups and deliveries with carriers and warehouses.
• High degree of proficiency in Microsoft Office Suite, especially Excel and Outlook, as well as internet applications.
• Proficiency in logistics software such as SAP, Oracle, or other TMS platforms.
• Strong analytical and organizational skills with the ability to manage multiple tasks and priorities.
• Excellent professional oral, written, and presentation communication skills.
• Strong communication and negotiation abilities for working with carriers, internal teams, and partners.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Ability to multi-task projects and required tasks in an organized fashion.
• Ability to work in a team environment and collaborate with cross-functional partners.
• Strong critical thinking skills to work through logistics problems and perform root cause analysis.
• Strong work ethic with the ability to work independently with moderate supervision, including during remote work if required.
• High level of organization with the ability to balance multiple freight issues at one time.
• Ability to work well under pressure while maintaining accuracy and professionalism.

Additional Skills & Qualifications

• Knowledge of domestic and international shipping regulations is a plus.
• Consumer packaged goods (CPG) industry experience is a plus.
• Experience in food, beverage, or perishable goods logistics is preferred.
• Understanding of perishable goods supply chains and the urgency of time-sensitive product movement.
• Awareness of food safety and regulatory guidelines in warehouse and transport settings is a plus.
• Basic understanding of cold chain logistics and temperature-controlled freight movement, including how trucks are managed and what cold chain compliance entails, is a meaningful differentiator.
• Experience with cold chain or temperature-controlled freight is beneficial but not required.
• Proficiency in Excel for tracking, reporting, and updating dashboards related to shipments and performance.
• Ability to maintain accurate shipping documentation, including BOLs and PODs, with strong attention to detail.
• Comfort working across spreadsheets, documentation, and scheduling systems to track shipped and pending orders.
• Comfort communicating directly with dispatch and carrier partners to resolve scheduling and appointment challenges.
• Knowledge of or exposure to SAP, Oracle, or similar ERP and logistics platforms.
• Professional yet relaxed communication style with a good sense of humor to align with team culture.
• Interest in gaining exposure to a well-known wellness and beverage brand and developing within the CPG logistics space.
• Willingness to commit to a 2 to 3 month contract covering a parental leave, with availability for overlap and training.

Work Environment

This is a 2 to 3 month contract role covering a parental leave, with the person currently in the role departing in mid-August and 1 to 2 weeks of overlap and training expected. The position is based in Oceanside, CA and follows a hybrid schedule. The first 1 to 2 weeks are fully onsite for training, after which the role transitions to a hybrid arrangement with onsite work required on Tuesdays and Wednesdays. Core hours are Monday through Friday from 8:00 AM to 5:00 PM Pacific Time, with a one-hour lunch break from 12:00 PM to 1:00 PM. You will work primarily in an office environment as part of a team of approximately five office-based logistics staff and four to five drivers, with the potential addition of another driver. The culture is professional but relaxed, with an emphasis on collaboration, a positive attitude, and a good sense of humor. The role requires regular use of a computer, keyboard, and telephone, and extended periods of sitting and working in front of a computer screen. You may occasionally lift equipment weighing up to 20 pounds. There may be rare occasions where you function in a warehousing environment where temperatures are around 35 degrees, particularly when supporting cold chain or temperature-controlled operations. Limited travel by car or airplane, approximately one to two times per year, may be required to visit corporate offsite events or warehousing partners. The position offers exposure to a recognized name in the CPG wellness and beverage space, meaningful day-to-day logistics experience alongside an experienced team, a hybrid work schedule after initial training, and the potential for consideration for future opportunities as the team plans for possible expansion in early 2027.

Job Type & Location

This is a Contract position based out of Oceanside, CA.

Pay and Benefits

The pay range for this position is $27.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Oceanside,CA.

Application Deadline

This position is anticipated to close on Jul 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.