Job Description
Job DescriptionPartners In Diversity currently has a temporary opening for an Administrative Analyst to support the Engineering Services Group in downtown Los Angeles. The temp labor assignment is up to 6mos, and the work schedule is a 9/80 hybrid schedule (Requires 3 days in office Monday - Wednesday) starting as early as 7:00am – 4:45pm with every other Friday off. The Administrative Analyst will work in team-oriented environment. This temporary position will help provide administrative support to act as a lead to collect and track data received from project managers, project sponsors, and project financial reporting systems to prepare draft CIP quarterly reports; log funding requests; assist in the preparation of quarterly CIP budget baselining and planned expenditures spreadsheets; assist in preparation of monthly CIP spending forecast; assist documenting various CIP related memos, procedures, and reports; schedule meetings in Outlook with various stakeholder groups; maintain the CIP Office shared email inbox; administration of tasks in the Power Apps based CIP budget system; create or refine various Excel worksheets; create dashboards using existing data.Special Requirements
- Proficient at Outlook
- MS Forms
- MS Excel data analysis functions such as Xlookup and Index/Match
- Know and understand dashboarding functions such as PivotTables and Pivot Charts
- Collecting data
- Good communication skills
- Be able to work with others and team oriented
- Be proficient in excel and interpret data
The candidate hourly pay rate will range: $49.16 - $51.92 per hour DOE.
Experience Qualifications:
- Bachelor’s degree from an accredited college or university in a related field and four years relevant experience; or Master’s degree from an accredited college or university in a related field and two years relevant experience; or four years as a MWD Administrative Assistant III. (Preferred Degree in Finance, Economics, or Engineering
- KNOWLEDGE IN PROCESSING: Principles, procedures, and practices of business management and analysis; project management; budgeting or finance; financial tracking systems; contract development and administration; pertinent laws, codes, and regulations; and current office technology and equipment.
- REQUIRED SKILLS AND ABIILITIES TO: Identify, analyze and resolve complex budgetary, procedural, and organizational issues and implement modifications to existing programs, systems, and procedures; provide project management support and manage projects; research, gather and compile data; prepare and review correspondence, documents, and reports; administer contracts; prepare clear and concise reports; monitor budgets and utilize financial tracking systems; use applicable software applications; prepare & deliver presentations; organize and prioritize work; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; lead and train; and operate current office equipment including computers and supporting applications.
- Proficient at Outlook, MS Forms, MS Excel data analysis functions such as Xlookup and Index/Match
- Dashboarding functions such as PivotTables and Pivot Charts
- Personable, Team Player, Flexible, Multitask and handles pressure well.
- Detail orient, Organized, Strong Written and Verbal Communication skills a must.
- Only Local Candidate (Southern California)