Accounts Payable & Collections Associate

Published: 6/14/2022

Job Description

Accounts Payable & Collections Associate
Los Angeles Area | Full-Time, On-Site

About the Role
We're an established, growing fire and life safety contractor serving Southern California. We're looking for a detail-oriented associate to own two things: paying our vendors accurately and on time, and getting our customers to pay us.

Accounts Payable

Process vendor invoices, verify against purchase orders and job costs, and route for approval
Schedule and execute payments (check runs, ACH, credit card), maintaining accurate AP aging
Reconcile vendor statements and resolve discrepancies, credits, and billing disputes
Maintain vendor records and W-9s; support 1099 preparation at year-end
Track subcontractor invoices and confirm compliance documentation (COIs, releases) before payment

Collections

Monitor AR aging and follow up on past-due accounts by phone and email, professionally and persistently
Prepare and send statements, payment reminders, and demand letters as needed
Coordinate preliminary notices and mechanics lien deadlines with management on construction jobs
Negotiate and document payment plans; escalate stalled accounts for legal or lien action
Post customer payments and reconcile deposits

What We're Looking For

2+ years of AP and/or collections experience (construction, contracting, or field service industry a strong plus)
Working knowledge of QuickBooks or similar accounting software; comfortable in Excel/Google Sheets
Familiarity with California construction billing practices (preliminary notices, lien releases, retention) is a plus
Strong phone presence — collections requires tact, firmness, and follow-through
Organized, detail-oriented, and able to manage recurring deadlines independently
Trustworthy with confidential financial information