Executive Assistant / Lifestyle Manager to Entrepreneur
Job Description
JRN: 2535
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We are seeking an Executive Assistant / Lifestyle Manager to support our client who is a highly accomplished entrepreneur, investor, and hospitality executive with a rapidly expanding portfolio of businesses, development projects, and personal ventures.
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The principal primarily splits time between Orange County and Los Angeles.
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This is a highly visible role supporting the principal directly across both personal and professional priorities. The ideal candidate is polished, resourceful, exceptionally organized, and capable of managing a wide variety of responsibilities with discretion, efficiency, and sound judgment.
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Responsibilities
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Executive & Administrative Support
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- Manage an ever-changing personal and professional calendar
- Coordinate appointments, meetings, reservations, and commitments
- Monitor communications and assist with follow-up as needed
- Organize digital files, records, and computer systems
- Track projects, deadlines, and action items
- Conduct research and support special projects
- Serve as a liaison with business contacts, consultants, vendors, and external partners
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Travel & Logistics Management
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- Coordinate all domestic and international travel arrangements
- Create detailed travel itineraries
- Manage flights, hotels, transportation, dining reservations, and experiences
- Anticipate travel-related needs and provide logistical support before and during trips
- Handle last-minute changes and troubleshoot travel issues
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Lifestyle & Personal Support
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- Manage personal appointments and scheduling
- Coordinate dinner parties, social gatherings, and special events
- Source gifts and oversee special occasion planning
- Assist with wardrobe coordination, personal shopping, and styling support
- Coordinate with stylists, retailers, and service providers
- Manage household-related logistics and personal projects
- Support pet-related scheduling and coordination as needed
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Relationship & Project Coordination
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- Respond to and coordinate inquiries from customers and external stakeholders
- Communicate with real estate professionals, developers, and project partners
- Assist with various entrepreneurial, investment, and creative initiatives
- Ensure seamless execution of ongoing projects across multiple areas of the principal's life and business interests
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Qualifications
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- 7+ years of experience supporting a HNW individual, founder, executive, entrepreneur, celebrity, or family office principal
- Exceptional organizational and project management skills
- Strong written and verbal communication abilities
- Ability to maintain complete confidentiality and discretion; NDA required
- Strong technology skills with the ability to organize digital files and systems
- Professional presence with high emotional intelligence
- Must be comfortable commuting frequently to Laguna Beach and traveling to Los Angeles as neededTop of FormBottom of Form
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Location: Orange County, CA (with LA travel capability needed)
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Compensation and benefits: $130,000 DOE, comprehensive benefits package provided.