Special Assistant to Chief Executive Officer

Job Description

Language Proficiency Requirement:

\n

Fully proficient verbal and written communication in both English and Mandarin, required to support cross-border business collaboration with Chinese and US teams.

\n

\n

About us

\n

We are building a North America–focused consumer technology and wellness lifestyle brand--Brelia, with products and experiences spanning smart devices, health management, and user-centric innovation. The business is currently in an exciting build-out phase, with core efforts underway across brand development, product strategy, local market expansion, e-commerce, and operational setup in the U.S.

\n

As our Los Angeles business continues to take shape, we are looking for a highly capable Executive Business Assistant to work closely with the CEO/Founder. This is a high-trust, high-impact role for someone who can operate as a true force multiplier — supporting both business execution and business-aligned logistical coordination in a fast-moving entrepreneurial environment.

\n

\n

Key Responsibilities

\n

1. Executive Business Support

\n

\n
• Manage the CEO’s calendar, meetings, travel arrangements, priorities, and day-to-day scheduling with strong attention to detail.

\n

• Coordinate across multiple time zones and ensure smooth communication between teams in China, the U.S., and external stakeholders.

\n

• Prepare meeting agendas, take structured notes, track action items, and follow through to ensure full execution and closure of deliverables.

\n

• Draft and organize bilingual business materials, including emails, briefing notes, presentations, summaries, and external formal communications.

\n

• Serve as a reliable extension of the CEO by quickly grasping cross-border business context, proactively anticipating operational needs, and driving tangible business outcomes beyond basic message relay.

\n

\n

2. Business Coordination and Project Follow-up

\n

\n
• Support ongoing business initiatives related to U.S. market entry, brand building, partnership development, daily operations, and cross-border team alignment.

\n

• Track project timelines, deliverables, responsible owners, and key milestones to maintain aligned business priorities.

\n

• Conduct structured market research, competitor analysis, partner background due diligence, and information collation as assigned.

\n

• Streamline communication across multicultural teams and reduce collaboration friction for cross-border projects.

\n

• Provide lightweight parallel project management support to ensure consistent execution standards across multiple workstreams.

\n

\n

3. External Communication and Stakeholder Support

\n

\n
• Assist coordination and formal correspondence with overseas partners, vendors, marketing agencies, consultants, and key external contacts.

\n

• Draft professional English business correspondence and provide full support for global stakeholder meetings, calls, and post-meeting follow-up.

\n

• Accompany the CEO for business meetings, work trips, and key industry events as needed, providing end-to-end pre-event, on-site, and post-event logistical support.

\n

• Maintain long-term professional stakeholder relationships with mature judgment and strict confidentiality.

\n

\n

4. Executive Logistics Support

\n

\n
• Provide streamlined logistical coordination to maximize the CEO’s work efficiency, including end-to-end travel planning, cross-regional appointment scheduling, and cross-border administrative arrangements. All assigned tasks are business-aligned; all sensitive internal and external information must be managed with strict confidentiality and professional discretion. Occasional local business transportation support may be required for on-site work visits.

\n

\n

\n

Qualifications Required

\n

\n
• Bachelor’s degree or above.

\n

• Full bilingual proficiency in written and spoken English and Mandarin, confident independent professional communication in both languages for cross-border business.

\n

• 3+ years of full-time experience as Executive Assistant, Business Assistant, Chief of Staff support, Founder/Founding team support, project coordinator, or strategy office specialist supporting C-suite executives.

\n

• Exceptional organizational skills, consistent follow-through, and proven ability to manage shifting concurrent priorities in a fast-paced environment.

\n

• Unwavering integrity, professional discretion, and consistent reliability handling confidential business information.

\n

• On-site work requirement for Los Angeles/Irvine, CA; relocation support packages available for qualified out-of-state candidates; flexibility for domestic and international business travel as required by role.

\n

\n

\n

Preferred Qualifications

\n

\n
• Direct experience supporting founders, CEOs, or senior entrepreneurs within scaling early-stage businesses.

\n

• International study or work experience, or prior tenure within bilingual cross-border corporate teams.

\n

• Industry exposure to consumer hardware, smart devices, wellness lifestyle brands, e-commerce, or U.S. market expansion projects.

\n

• Experience delivering combined executive business support and aligned logistical coordination in a high-trust C-suite role.

\n

• Advanced document creation, presentation drafting, and general cross-border business literacy.

\n

\n

\n

What This Role Offers

\n

\n
• Unique direct partnership opportunity with the founding team during full North America market expansion.

\n

• Comprehensive hands-on exposure to cross-border company building, U.S. market entry, brand development, partnership negotiation, and early-stage operational execution.

\n

• Rapid professional growth trajectory, substantial independent ownership of key workflows, and clear long-term advancement space within the company.

\n

• Compensation Range: $70,000 – $90,000 annual base salary, commensurate with professional experience and role fit; full-time employee benefits package included.

\n

\n

\n

Work Authorization

\n

Candidates must hold valid legal work authorization within the United States. The company does not sponsor new work visas for this opening.

\n

\n

Application Instructions

\n

Please submit the below materials for consideration:

\n

\n
• English professional resume

\n

• Chinese professional resume

\n

• Short English self-introduction outlining your executive support background

\n

• Specific examples of past experience supporting C-suite leaders, founders, or complex cross-border projects

\n

• Earliest available start date

\n

\n

\n

Equal Employment Opportunity Statement

\n

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status, in accordance with all federal, state, and local employment laws including California FEHA.

\n

Job Type: Full-time