Job Description
Job DescriptionWe are looking for an experienced Sr. Administrative Assistant to join a contract opportunity within the financial services industry in San Francisco, California. This role supports senior leaders and broader teams by coordinating daily administrative activities, keeping schedules on track, and helping the office operate efficiently. The position is best suited for someone who brings strong judgment, excellent organization, and an effective approach in a fast-paced, detail-oriented environment.
Responsibilities:
• Deliver senior-level administrative support to Partners, Managing Directors, and designated business teams, while helping manage evolving day-to-day priorities.
• Coordinate complex calendars in Microsoft Outlook, balancing scheduling conflicts, urgent requests, and meetings involving multiple internal and external participants.
• Arrange domestic and international travel plans, including lodging, transportation, detailed itineraries, and timely adjustments when plans change.
• Prepare, submit, and reconcile expense reports through Concur in line with company policies and reporting deadlines.
• Participate in front-desk coverage by welcoming guests, answering incoming calls, and maintaining a detail-oriented reception experience.
• Organize in-office meetings by securing conference space, coordinating audiovisual needs, arranging catering, and preparing meeting materials.
• Maintain orderly digital and physical records, including shared files and documentation, with a high level of accuracy and attention to detail.
• Contribute to office operations by monitoring common-area supplies, supporting kitchen upkeep, and helping maintain a clean and functional workspace.
• Assist with special assignments and cross-functional administrative initiatives that support business operations across the firm.• At least 5 years of experience in a similar administrative support role, preferably within a fast-paced corporate setting.
• Strong proficiency with Microsoft Outlook, Excel, Word, DocuSign, and Adobe Acrobat.
• Demonstrated ability to manage calendars, travel arrangements, conference logistics, and administrative coordination with minimal supervision.
• Excellent written and verbal communication skills, with the ability to interact effectively across all levels of an organization.
• Highly organized, with the ability to manage multiple deadlines and shifting priorities effectively.
• Sound judgment and discretion when handling confidential, sensitive, or time-critical information.
• Proven ability to remain adaptable, composed, and solutions-focused in a demanding financial services environment.