Job Description
Job Description
We are seeking a highly organized Project Coordinator to support project managers, field teams, and office operations. This is a dynamic role that combines construction project coordination with administrative and light accounting responsibilities. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and enjoys wearing multiple hats.
Experience in the construction industry is strongly preferred. Procurement experience is a plus.
Key Responsibilities
- Coordinate daily project activities to ensure projects remain on schedule and organized.
- Provide administrative support to Project Managers, Superintendents, and leadership.
- Prepare and maintain project documentation, contracts, submittals, RFIs, change orders, and closeout documents.
- Track project schedules, deadlines, and material deliveries.
- Communicate with subcontractors, vendors, customers, and internal teams regarding project status and documentation.
- Assist with purchase orders, vendor coordination, and material procurement.
- Support accounting functions including invoice processing, coding, matching purchase orders, tracking project costs, and assisting with accounts payable and accounts receivable.
- Maintain accurate project files and ensure all documentation is current and organized.
- Assist with lien releases, insurance certificates, and compliance documentation.
- Prepare reports, spreadsheets, and other project-related documentation as needed.
- Provide general office support while helping improve internal processes and workflow.
Qualifications
- 2+ years of experience in a construction project coordination, project administration, or construction office support role.
- Strong organizational skills with exceptional attention to detail.
- Experience supporting multiple projects simultaneously.
- Familiarity with construction documentation and project lifecycle.
- Working knowledge of basic accounting principles, including invoice processing and accounts payable.
- Procurement or purchasing experience is highly desirable.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Experience with construction software such as Procore, Viewpoint Vista, Foundation, Sage, or similar ERP/project management systems is a plus.
- Ability to prioritize workload and meet deadlines in a fast-paced environment.
Preferred Qualifications
- Construction industry experience.
- Procurement and vendor management experience.
- Experience with purchase orders and material tracking.
- Knowledge of lien waivers, certified payroll, or prevailing wage documentation is a plus.
- Associate's or Bachelor's degree is preferred but not required with relevant experience.
\nCompany Description
We are a Professional Employment Agency for:
- Accounting & Finance
- Administrative & Clerical
- C-Level & Executive
- Human Resources
- IT & Technology
- Management
- Marketing & Sales
- Skilled Trades
Company Description
We are a Professional Employment Agency for:\r\n\r\n- Accounting & Finance\r\n- Administrative & Clerical\r\n- C-Level & Executive\r\n- Human Resources\r\n- IT & Technology\r\n- Management \r\n- Marketing & Sales\r\n- Skilled Trades