Job Description
Job Description
Colleen McAuliffe at Robert Half is looking for an Accounts Payable Clerk to support construction-related accounting operations in San Jose, California. This role focuses on managing payables across multiple projects, ensuring invoices, subcontractor documentation, and payment records are handled with precision. The ideal candidate brings strong construction accounting knowledge, a detail-oriented approach, and the ability to coordinate effectively with internal teams and external vendors.
Responsibilities:
• Manage the complete accounts payable cycle for vendor and subcontractor invoices across active construction projects.
• Review invoices against purchase orders and receiving records to confirm accuracy before payment is issued.
• Assign expenses to the correct job numbers, project phases, cost codes, and ledger accounts.
• Administer subcontractor billing documents, including progress payment requests and related supporting materials.
• Collect and track required lien waiver documentation prior to releasing payments.
• Maintain organized vendor and subcontractor records, including tax forms, insurance certificates, and compliance paperwork.
• Prepare scheduled payment batches, including checks and electronic disbursements, in accordance with company procedures.
• Investigate statement differences, respond to payment inquiries, and work with project teams to resolve approval issues.
• Contribute to period-end accounting tasks by assisting with payables reconciliations, accrual support, audit requests, and 1099 reporting.
• At least 3 years of accounts payable experience in the construction industry.
• Background supporting a general contractor, specialty contractor, or commercial construction environment.
• Working knowledge of job cost accounting, purchase orders, subcontractor invoicing, retainage, and lien waiver processes.
• Ability to manage invoice coding accurately across jobs, phases, cost categories, and general ledger accounts.
• Proficiency in Microsoft Excel for tracking, reconciliation, and reporting tasks.
• Experience with construction accounting platforms such as CMiC, Viewpoint Vista, Sage 300, Foundation, Procore, or comparable systems is preferred.
• Strong organizational abilities, careful attention to detail, and clear communication skills when working with vendors and internal stakeholders.