Trucking Compliance & Administrative Coordinator

Job Description

Job Description

Job Overview
We are seeking a proactive and detail-oriented Trucking Compliance & Administrative Coordinator to join our dynamic logistics team. In this vital role, you will oversee regulatory adherence, streamline administrative processes, and support fleet management operations to ensure our transportation activities meet all safety, legal, and industry standards. Your energetic approach will help us maintain a compliant, efficient, and safe trucking environment that drives our supply chain success forward. This position offers an exciting opportunity to influence operational excellence while ensuring safety compliance across all transportation activities.

Responsibilities

• Maintain Driver Qualification (DQ) Files in accordance with FMCSA regulations.
• Process new driver hiring and onboarding documentation.
• Monitor CDL, medical cards, drug and alcohol testing, and driver certifications.
• Maintain DOT and FMCSA compliance records.
• Organize vehicle registration, IRP, IFTA, UCR, and permit documentation.
• Maintain insurance certificates and policy records.
• Track annual inspections, maintenance records, and repair documentation.
• Process Bills of Lading (BOLs), Proofs of Delivery (PODs), rate confirmations, fuel receipts, scale tickets, and customer paperwork.
• Verify completed driver paperwork and follow up on missing documents.
• Assist with payroll by reviewing driver settlements and load documentation.
• Maintain organized electronic and paper filing systems.
• Communicate with drivers, dispatchers, brokers, repair facilities, and customers.
• Prepare documents for internal and external compliance audits.
• Assist management with transportation compliance and administrative projects

Qualifications Required

• High school diploma or equivalent.
• Minimum 2 years of trucking, transportation, logistics, or administrative experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Excel, Word, Outlook, and Adobe PDF.
• Ability to work independently and meet deadlines.

Preferred

• Experience with FMCSA and DOT regulations.

Work Location: In person