Job Description
Job DescriptionWe are looking for an experienced Accounts Receivable Specialist to join a construction-focused organization in Chino, California on a Long-term Contract basis or contract to permanent basis. This position will play a key role in managing invoicing, applying incoming payments, and supporting commercial collections while maintaining accurate financial records. The ideal candidate brings strong AR expertise, works comfortably with project teams and managers, and can adapt to a fast-paced environment with evolving accounting needs.
Responsibilities: • Prepare and issue construction-related invoices, including progress billing, while coordinating with managers to confirm billing details and timing. • Apply incoming payments accurately and consistently, ensuring cash receipts are recorded and reconciled against customer accounts. • Monitor outstanding balances and lead commercial collection efforts through timely follow-up and clear customer communication. • Maintain organized accounts receivable records and supporting documentation using cloud-based file storage and internal accounting systems. • Review account activity to identify discrepancies, resolve payment issues, and keep customer ledgers current and accurate. • Support billing operations by handling a manageable volume of larger invoices and ensuring all documentation is complete before submission. • Assist with broader accounting functions as business needs evolve, including potential support in accounts payable and payroll data coordination. • Use Excel, Box, and Accounting Seed within Salesforce to track transactions, prepare reports, and manage daily AR activities.• 5+ years of experience in accounts receivable, with a strong background in billing, cash applications, and commercial collections.
• Prior experience handling construction invoicing or progress billing in a contractor or project-based environment.
• Demonstrated ability to manage larger invoice transactions with close attention to accuracy and deadlines.
• Proficiency with Excel and experience working in accounting platforms such as Accounting Seed or similar systems.
• Familiarity with cash activity tracking, payment posting, and account reconciliation processes.
• Strong communication skills with the ability to work effectively with internal managers and external customers.
• Highly organized approach to documentation, follow-up, and maintaining accurate financial records.