Job Description
Job Description
POSITION SUMMARY
DEFINITION
The HR & Benefits Project Manager is responsible for supporting and coordinating Human Resources, Benefits, Payroll, and Workforce initiatives across a multi-facility healthcare organization supporting approximately 5,500 employees. This role works closely with HR leadership, Benefits, Payroll, and operational teams to assist with organizational projects, process improvements, compliance initiatives, employee support functions, and workforce-related activities. The position serves as a key support resource for HR and Benefits leadership team while helping ensure projects and day-to-day initiatives are completed efficiently and professionally. This role is ideal for an early-career HR professional seeking to grow within Healthcare Human Resources, Benefits, and project coordination
CLASS CHARACTERISTICS
Key Responsibilities:
HR & Benefits Project Support
Support HR, Benefits, Payroll, and Workforce Management projects from planning through implementation. Assist with coordination of cross-functional initiatives involving HR, Payroll, Benefits, Operations, and external vendors.
Help maintain project plans, timelines, trackers, workflows, and communication updates.
Monitor project progress and escalate concerns or delays as appropriate.
Provide administrative and operational support for HR-related initiatives and projects.
Benefits & Workforce Support
Assist with benefits administration projects including open enrollment, employee communications, vendor’s coordination, and workforce initiatives.
Support leave management processes, employee wellness initiatives, and HR operational activities.
Help coordinate onboarding activities, organizational changes, and employee support efforts.
Maintain accurate records, reports, and project documentation.
HR Operations & Compliance
Support HR compliance efforts related to benefits administration, workforce documentation, and HR operational processes.
Assist with audits, reporting, and tracking of HR-related activities.
Help standardize workflows, forms, and operational practices across facilities.
Support maintenance of employee and project-related data with confidentiality and accuracy.
Systems & Process Improvement
Assist with HRIS, payroll, and workforce management system projects and updates.
Help identify opportunities for workflow improvement and operational efficiency.
Support development of SOPs, project documentation, and training materials.
Maintain project trackers and reporting dashboards as assigned.
Leadership & Collaboration
Work collaboratively with HR and Benefits leadership, Payroll, and operational teams.
Participate in meetings, project workgroups, and team initiatives.
Build positive working relationships across departments and facilities.
Demonstrate professionalism, accountability, and strong customer service.
POSITION QUALIFICATIONS
Required Qualifications:
Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or related field preferred, but not required.
Minimum 1–3 years of experience in Human Resources, Benefits, Payroll, Project Coordination, Healthcare Administration, or related field preferred.
Healthcare experience preferred.
Experience working with HRIS/payroll systems; ADP Workforce Now is a plus. Understanding of HR operations, employee benefits, and workforce processes.
Strong organizational and communication skills required.
Knowledge, Skills & Abilities
Strong organizational and multitasking skills.
Employee Relations process skills
Ability to manage multiple assignments and deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Ability to maintain confidentiality and professionalism.
Proficient in Microsoft Office applications.
Strong attention to detail and follow-through.
Ability to work collaboratively and independently as needed.
Reporting Structure
Direct Report To: • Director of Labor Relations
Dotted Line Reporting To: • Director of Benefits and Leave
Works Closely With:
• HR Leaders and Team
• Payroll Leadership
• Benefits Leaders and Team
• Operational Leadership
Work Environment
Fast-paced healthcare environment supporting multiple facilities and operational departments.
Occasional travel between facilities may be required.
Hybrid work environment
Ability to manage multiple priorities with professionalism and urgency.
Compensation
Competitive compensation package commensurate with experience, including comprehensive benefits and paid time off.