Job Description
Job DescriptionWe are looking for an Accounting Specialist to join our team in California in a fully onsite contract role with permanent potential. This position supports a specialty food manufacturing operation and is ideal for someone who brings strong AP and AR experience, sound judgment, and a hands-on approach to daily accounting activity. The right candidate will help keep payment processing, receivables, reconciliations, and month-end support running smoothly while partnering closely with the Accounting Manager and internal finance team.
Responsibilities:
• Oversee day-to-day accounts payable activities from invoice review through payment release, ensuring transactions are accurate and completed on schedule.
• Administer accounts receivable processes by applying cash, resolving deductions, and following up with customers to support timely collection of outstanding balances.
• Manage payment control procedures within the banking platform, including Positive Pay review and validation of disbursements before funds are released.
• Contribute to weekly cash planning by tracking expected inflows and outflows and helping prioritize vendor payments and collections activity.
• Investigate and correct vendor and customer subledger issues to maintain clean records and reduce posting discrepancies.
• Assist with journal entries, account adjustments, and other accounting tasks tied to the month-end close process.
• Work closely with the Accounting Manager and cross-functional accounting staff to maintain alignment across payables, receivables, and inventory-related activity.
• Support ledger maintenance and transaction cleanup efforts, including reviewing older entries and improving record accuracy across multiple entities or accounts.• At least 5 years of experience handling both accounts payable and accounts receivable responsibilities.
• Background in a manufacturing, food production, or multi-entity business environment.
• Working knowledge of Positive Pay, check processing, and payment validation controls.
• Experience using ERP or accounting software; familiarity with Microsoft Navision is preferred.
• Strong Excel skills with the ability to support reconciliations, cash tracking, and reporting needs.
• Understanding of three-way match procedures and vendor or customer subledger maintenance.
• High attention to detail with the ability to identify, research, and resolve accounting discrepancies.
• Effective communication skills and the ability to collaborate in an onsite team setting.