Job Description
Job DescriptionDescription:
DSRT SURF isn’t a traditional workplace, and we’re not looking for a traditional coordinator.
We’re building a fast-growing surf and hospitality destination in the heart of the Coachella Valley — and we need someone who can keep up. This role sits at the intersection of HR and Sales, providing hands-on administrative support to both the HR Manager and the Director of Sales. If you thrive on variety, move fast, and take pride in keeping things organized and on track, this is your seat.
The Administrative Coordinator will handle recruiting coordination and onboarding follow-up on the HR side, and CRM data entry and back-end administrative support on the Sales side. This is a dual-reporting role, and the right person will be equally comfortable in both worlds.
What You’ll Do
HR & Recruiting Support
- Support the full recruiting cycle — posting jobs, tracking applicants, scheduling interviews, and communicating with candidates throughout the process
- Send pre-employment paperwork, background check initiations, and onboarding communications on behalf of the HR Manager
- Monitor and follow up on outstanding onboarding tasks including I-9 documentation, Paylocity task completion, background checks, and training assignments
- Maintain accurate and organized candidate and new hire records in Paylocity
- Assist in coordinating new hire orientations, first-day logistics, and onboarding schedules
- Track uniform sizing, distribution, and acknowledgment forms in coordination with the HR Manager
- Support compliance documentation workflows including NDA tracking, training completion logs, and policy acknowledgments
- Help maintain HR templates, checklists, and internal administrative documents
Sales Administrative Support
- Provide day-to-day administrative support to the Director of Sales including calendar management, meeting prep, and document organization
- Enter and update data in the CRM (Tripleseat and/or other platforms) as directed by the Director of Sales
- Prepare, format, and organize sales documents, proposals, and contracts under the direction of the Director of Sales
- Assist with internal reporting and sales data entry as directed
- Maintain organized filing and documentation systems for the Sales department
- Support the Director of Sales with scheduling, logistics, and administrative follow-through on internal priorities
Requirements:
What You Bring
- 3 to 5 years plus of administrative, coordinator, or executive support experience — hospitality, events, or sales environments a strong plus
- Experience supporting a CRM platform — Tripleseat, Salesforce, HubSpot, or similar
- Familiarity with an HRIS or applicant tracking system — Paylocity experience preferred
- Strong written communication skills — you will be communicating with candidates and new hires regularly
- Exceptional organizational skills and the ability to manage competing priorities across two departments
- High attention to detail — nothing falls through the cracks on your watch
- Proficiency in Google Workspace and Microsoft Office
- A professional, people-first communication style that reflects well on the brand
- Ability to work on-site in Palm Desert, CA
- Stoke!
Who You Are
You are the kind of person who has a system for everything and actually uses it. You can shift from updating a CRM to sending onboarding paperwork to confirming a candidate interview without losing a beat.
You communicate clearly, you follow up without being asked, and you understand that the work you do makes two departments run better. You care about doing things right the first time, and you take pride in keeping the people around you organized and set up for success.
Current Work Environment
DSRT SURF is currently operating within an active growth and development environment. Team members may occasionally work around changing operational priorities, evolving business needs, events, and active hospitality environments.
Appropriate attire and adherence to all company standards and policies will be required while representing the brand.
Physical Requirements
- Ability to work on-site in an active hospitality and event environment
- Ability to work at a desk for extended periods while managing administrative tasks
- Ability to move throughout the facility as needed for operational support
- Ability to work evenings, weekends, or special events as needed based on business demands
Compensation
This is a full-time, non-exempt hourly position. The anticipated pay range for this role is $22.00 – $26.00 per hour. Actual compensation will be based on experience, qualifications, skills, and business needs.
Schedule Expectations
This is a full-time, in-person position. Flexibility to work evenings, weekends, holidays, or events may be required based on business needs.
Why DSRT SURF
This is an opportunity to help build something from the ground up where hospitality meets surf culture in a way that hasn’t been done before. Our team is focused on creating an exceptional experience for both guests and employees while building a strong, energetic, and collaborative culture.
Equal Opportunity Employer
DSRT SURF is an Equal Opportunity Employer and is committed to creating an inclusive workplace. We consider applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable law.
Reasonable Accommodation Statement
DSRT SURF provides reasonable accommodations in accordance with applicable federal, state, and local laws. Applicants requiring accommodation during the hiring process should notify the company.
At-Will Employment Statement
This job description is not intended to create a contract of employment. Employment with DSRT SURF is at will, which means either the employee or the company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.
Work Location
This is a fully on-site role in Palm Desert, CA. Remote work is not available for this position.