Job Description
Job Description
The Administrative Assistant/Receptionist plays a vital role in ensuring smooth office operations by managing reception duties, scheduling, and supporting customers. Reporting directly to the Department Head, this position involves regular interaction with external visitors and clients, while primarily focusing on internal coordination. The role offers occasional remote work flexibility and requires a proactive approach to multitasking and maintaining organized records and communication channels.
Responsibilities
- Manage front desk reception duties and greet visitors
- Coordinate and schedule appointments and meetings
- Provide excellent customer support and handle inquiries
- Perform accurate data entry and maintain records
- Prepare and organize documents for meetings and correspondence
- Handle phone calls and route messages appropriately
- Track office inventory and reorder supplies when necessary
- Manage incoming and outgoing mail and packages
- Maintain organized filing systems and document archives
Preferred Qualifications
- 3+ years experience in administrative support roles
- High school diploma or equivalent
- Proficient in Microsoft Office Suite
- Skilled in calendar management and scheduling
- Strong communication and customer service skills
- Demonstrated data entry accuracy
- Excellent organizational and time management abilities
- Professional phone etiquette