Job Description
Job DescriptionWe are looking for a Procurement Specialist to support purchasing coordination and facilities-related operations for projects based in Los Angeles, California. This Long-term Contract opportunity is ideal for someone who can balance order management, vendor coordination, and reporting responsibilities while keeping multiple initiatives organized. The person in this role will work closely with procurement, accounting, construction, and facilities teams to help maintain smooth execution across openings, remodels, refreshes, and ongoing service needs.
Responsibilities:
• Create and oversee purchase orders in the Coupa P2P platform for assigned spend categories tied to new locations, renovation work, and refresh initiatives.
• Monitor orders from creation through receipt and invoicing, addressing delivery issues, billing mismatches, and vendor follow-up as needed.
• Keep procurement documentation current by maintaining confirmation records, lead-time updates, shipment visibility, and related tracking details.
• Coordinate onboarding steps for new suppliers, including system setup and supporting documentation, in partnership with procurement and accounting stakeholders.
• Review work orders, proposals, and invoices within Service Channel and identify items that require action from internal teams or outside partners.
• Produce and maintain facilities reporting, including recurring reports for cross-functional stakeholders who rely on operational updates.
• Support the search and selection of local service providers using facilities sourcing tools and approved vendor channels.
• Partner with facilities, construction, and other business teams on rollout activities, cost-efficiency efforts, and warranty-related follow-up work.• Demonstrated experience in procurement, purchasing operations, or order management within a fast-paced business environment.
• Strong organizational skills with careful attention to detail and the ability to manage several projects at the same time.
• Hands-on proficiency with procurement and project coordination tools such as Coupa, Smartsheet, Google Workspace, and Microsoft Office applications.
• Advanced working ability in Excel or Google Sheets for tracking, reporting, and data management tasks.
• Effective written and verbal communication skills with the confidence to work across vendors and internal stakeholders.
• Proven ability to collaborate successfully on team-based initiatives involving multiple departments.
• Familiarity with buying processes, purchase order administration, and broader procurement functions.
• Experience in retail, hospitality, restaurant, construction, or real estate development settings is preferred.