Job Description
Job DescriptionWe are looking for a highly organized Executive Assistant with relevant experience to support senior leadership while helping keep daily office operations running smoothly. This long-term contract position is well suited for someone who can balance executive-level coordination with hands-on administrative support in a fast-paced property management environment. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion.
Responsibilities:
• Coordinate complex calendars for two managing partners, arranging meetings, calls, and appointments while resolving scheduling conflicts efficiently.
• Organize travel plans and detailed itineraries for leadership, including transportation, lodging, and related logistics as needed.
• Support daily office operations by maintaining an orderly workplace, monitoring supplies, and working with vendors and service providers.
• Prepare meeting agendas, presentation materials, and follow-up action items to help leadership stay aligned on priorities and deadlines.
• Assist with onboarding logistics for new team members by arranging workspaces, office materials, and orientation support.
• Track invoices, expense items, and administrative records with accuracy to support smooth internal operations.
• Manage conference room schedules, coordinate internal gatherings, and help execute in-office events professionally.
• Maintain organized files, records, and administrative systems while identifying opportunities to improve office procedures and workflow efficiency.
• Provide additional administrative and project support to leadership as business needs evolve.• At least 3 years of experience in executive support, office administration, or a comparable hybrid role.
• Proven ability to manage calendars, executive meetings, and travel coordination with a high level of accuracy.
• Strong proficiency with Microsoft Office Suite and Google Workspace.
• Excellent organizational, multitasking, and time management skills in a fast-moving environment.
• Clear written and verbal communication skills with a detail-oriented and service-oriented approach.
• Ability to handle confidential information with discretion and sound judgment.
• Experience in property management, real estate, or similar services is advantageous.