Job Description
Job Description
Executive Assistant
Location: Los Angeles, CA (Downtown LA) – On-Site Daily
Schedule: Full-Time, 8:00 AM – 5:00 PM, Monday–Friday
Salary Range: $80,000-100,000k/yr. depending on experience level
Employment Type: Permanent
About the Role:
We are seeking a highly organized, proactive, and resilient Executive Assistant to provide full-time, on-site support to an executive in our small office in downtown LA. This role is ideal for someone who thrives in a fast-paced environment, manages multiple priorities with ease, and can remain composed under pressure while supporting daily executive operations.
Key Responsibilities:
- Manage the executive’s calendar, schedule meetings, and coordinate appointments
- Prepare correspondence, reports, and presentations as needed
- Handle incoming calls, emails, and office inquiries on behalf of the executive
- Assist with travel arrangements, expense reports, and other administrative tasks
- Support daily office operations and ensure smooth workflow
- Maintain confidentiality and exercise discretion in all matters
- Handle challenging or unexpected situations calmly and professionally
Qualifications:
- Proven experience as an Executive Assistant or similar administrative role supporting C Suite execs, VPs or Directors.
- Excellent organizational, time management, and multitasking skills
- Experience proofreading memos, letters, contracts or documents as needed
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to work independently, anticipate the executive’s needs, and manage multiple priorities in a fast-paced environment
- Resilient, thick-skinned, and able to stay composed under pressure
- Professional demeanor and strong attention to detail
Why Join Us:
- Opportunity to work closely with leadership and gain exposure to strategic initiatives
- Stable, full-time permanent position with consistent office hours
- Comprehensive salary and benefits
PandoLogic. Keywords: Executive Secretary, Location: Long Beach, CA - 90848 , PL: 603834211