Executive Chief of Staff & Executive Administrator
Job Description
Job DescriptionSalary:
Executive Chief of Staff & Executive Administrator
Work Directly With the CEO CXAI (Nasdaq: CXAI)
San Francisco Bay Area | Hybrid | High-Impact Executive Role
CEO Time, Priorities & Executive Operations
- Manage and optimize the CEOs calendar, travel, workflow, and daily operating cadence
- Act as the CEOs gatekeeper, prioritizing meetings, requests, and communications
- Prepare detailed briefing docs, agendas, and executive summaries
- Ensure that every CEO engagement is informed, productive, and followed through
- Maintain a proactive view of the CEOs commitments and strategic goals
Strategic Partner & Advisor
- Serve as a thinking partner to the CEO, offering perspective, clarity, and pattern recognition
- Anticipate issues, risks, and opportunities ahead of time
- Participate in selected internal and external meetings, capturing insights and driving actions
- Help the CEO frame decisions and maintain focus on what matters most
- Provide judgment, discretion, and a trusted sounding board
Cross-Functional Alignment & Execution
- Drive alignment across product, AI/engineering, sales, finance, and operations
- Track key initiatives, commitments, and action items across the executive team
- Ensure teams are accountable and operating with clarity and urgency
- Lead or support special cross-company projects that require CEO visibility
- Strengthen internal communication flow between the CEOs office and the organization
Board, Investor & Customer Engagement Support
- Support prep for board meetings, strategic sessions, and executive offsites
- Assist with briefings for investor meetings, earnings cycles, and financial milestones
- Coordinate materials, messaging, decks, and follow-up
- Partner with IR, finance, and legal to ensure accuracy and alignment in communication
- Prepare talking points and summaries that reflect the CEOs voice and priorities
Communications & Executive Presence
- Draft high-quality CEO communications: internal memos, updates, emails, summaries
- Prepare content for presentations, keynotes, and industry conversations
- Maintain a high standard of clarity, tone, professionalism, and impact
- Protect the CEOs time and brand through disciplined communication and filtering
AI & Innovation Support (Non-Technical)
- Track high-level milestones across agentic AI, spatial intelligence, and product strategy
- Coordinate with product and engineering leadership on AI-related updates and deliverables
- Maintain alignment between the CEOs innovation agenda and operational execution
What You Bring
Essential Experience:
- 510+ years supporting senior executives (CEO, founder, chairman, or C-suite)
- Proven ability to operate in fast-moving tech or public-company environments
- Exceptional writing, communication, and executive briefing skills
- High judgment, integrity, and ability to handle sensitive information
- Superior organization, prioritization, and follow-through
- Strong meeting preparation and executive presence
Preferred Experience:
- Experience in AI, SaaS, enterprise software, or emerging technology
- Prior Chief of Staff, Executive Operations, or Senior EA hybrid background
- Familiarity with board and investor relations workflows
- Ability to synthesize complex information quickly
You Are:
- Calm under pressure and always two steps ahead
- Highly reliable, discreet, and trusted with confidential matters
- A natural systems-builder who brings structure to fast-paced environments
- Sharp, thoughtful, and able to partner directly with a high-performance CEO
- A communicator who can move between detail and high-level narrative easily
Youll operate in an environment where:
- AI innovation moves fast
- Strategy and execution intersect daily
- Leadership conversations matter
- Every day brings new opportunities to create leverage
Location:
- San Francisco Bay Area (San Ramon)
- Hybrid: in-office for CEO-facing days; flexibility for remote work
Why This Role Matters
This role provides a privileged vantage point inside a public AI company shaping the future of intelligent workplaces.
You will be a force multiplier for the CEO helping him expand impact, velocity, and clarity across CXAI.
Apply on our careers page CXAI.AI or CXAI LinkedIn