Job Description
Job DescriptionWe are looking for a dependable Office Assistant to support daily front desk and administrative operations for a non-profit organization. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable serving as the first point of contact for staff, visitors, and callers. The ideal candidate brings at least 2 years of relevant experience and can manage office workflows while maintaining accurate information in HRIS-related systems.
Responsibilities:
• Welcome visitors, answer incoming calls, and provide courteous front office support in a well-organized environment.
• Coordinate routine administrative tasks such as filing, document preparation, data entry, and general office organization.
• Maintain calendars, route messages, and assist with scheduling meetings or appointments for internal teams.
• Support recordkeeping activities by updating and tracking employee or office information within HRIS and related systems.
• Monitor office supply levels, place replenishment requests, and help keep shared workspaces orderly and functional.
• Assist staff with clerical projects, correspondence, and day-to-day operational needs to ensure smooth office coverage.
• Handle sensitive information with discretion while following organizational procedures and confidentiality standards.• At least 2 years of experience in an office assistant, receptionist, or administrative support role.
• Previous experience providing front desk or customer-facing support in a detail-oriented setting.
• Working knowledge of HRIS or Human Resources Information Systems.
• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.
• Proficiency with standard office software, including word processing, spreadsheets, and email platforms.
• Excellent organizational skills with the ability to manage multiple priorities and routine administrative tasks accurately.
• Ability to maintain confidentiality and exercise sound judgment when handling records and communications.