Job Description
Job Description
The Administrative Assistant/Receptionist plays a crucial role in supporting office operations and ensuring a smooth front-desk experience. As part of a team and reporting directly to the Department Head, this position requires a reliable professional to manage reception duties, coordinate schedules, and provide responsive customer support. The role offers flexible working hours and may involve occasional local travel.
Responsibilities
- Provide reception coverage and greet visitors professionally
- Schedule and manage appointments efficiently
- Offer customer support and handle inquiries promptly
- Perform accurate data entry and maintain records
- Manage correspondence and phone calls
- Oversee office supplies and inventory management
- Maintain calendar and coordinate meeting arrangements
- Keep detailed and organized records for easy retrieval
Preferred Qualifications
- 3+ years of experience in administrative support
- High School Diploma or equivalent education
- Proficiency with Microsoft Office Suite
- Strong skills in data entry and appointment scheduling
- Excellent customer service and communication abilities
- Effective time management and multitasking capabilities
- Problem-solving skills to handle office challenges