Job Description
Job DescriptionWe are looking for a highly organized Property Administrator to join a collaborative team in California. This contract position supports daily property operations by coordinating communication, documentation, and administrative processes across property management, accounting, development, and office functions. The ideal candidate brings professionalism, strong written and verbal communication skills, and the ability to manage multiple priorities while working with tenants, vendors, and internal stakeholders. This role is best suited for someone who enjoys keeping operations running smoothly in a fast-paced, onsite office environment.
Responsibilities:
• Coordinate day-to-day communication among property management, accounting, development, administrative staff, tenants, vendors, and outside partners to keep projects and property needs moving forward.
• Maintain organized tenant and vendor files, monitor compliance documents such as insurance certificates, and ensure records remain accurate and up to date.
• Support payment processing by reviewing invoices, assigning coding details, following up with vendors, and assisting with accounts payable administration.
• Track maintenance-related items, help manage service requests, and follow through with vendors or internal teams to confirm timely resolution.
• Provide broad administrative support through document preparation, correspondence, filing, research tasks, and assistance with special projects across multiple departments.
• Help oversee office-related administrative needs, including equipment service coordination, records retention activities, policy document updates, and event support.
• Offer dependable team assistance during high-volume periods and staff absences while handling sensitive information with discretion and professionalism.
• Learn and use business systems and property-related software tools to support invoicing, work order tracking, and general office operations.• At least 5 years of relevant experience in an administrative or property support role.
• Strong communication skills with the ability to interact effectively with tenants, vendors, contractors, and internal teams.
• Demonstrated ability to stay organized, manage competing priorities, and maintain accuracy in a busy office setting.
• Experience supporting property management, leasing, residential property operations, commercial property operations, or related business functions.
• Proficiency with Microsoft Office Suite and the ability to quickly learn new platforms and software applications.
• Familiarity with property management or work order systems such as Yardi, Angus, Avid, or similar tools is preferred.
• Bachelor’s degree preferred, though equivalent relevant experience will also be considered.
• Strong presentation skills and a collaborative approach to working across multiple departments.