Job Description
Executive Assistant
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Location: Costa Mesa, California (Onsite)
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Salary: $115,000–$130,000 annually, depending on experience, plus comprehensive benefits and bonus eligibility.
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\n Position Overvie
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\n The ideal candidate is proactive, detail-oriented, and comfortable handling confidential information while coordinating complex schedules, communications, projects, and operational initiatives across multiple department
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s.Key Responsibiliti
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- esManage and prioritize complex executive calendars, balancing internal meetings, client appointments, travel, deadlines, and changing business prioritie
- s.Coordinate domestic and occasional international travel arrangements, including flights, hotels, transportation, itineraries, and expense reconciliatio
- n.Prepare professional correspondence, reports, presentations, meeting materials, and executive communications with exceptional attention to detai
- l.Serve as the primary point of contact for executive communications by screening calls, responding to inquiries, and directing requests appropriatel
- y.Organize leadership meetings by preparing agendas, distributing materials, documenting action items, and following up to ensure timely completio
- n.Support executive-level projects by tracking milestones, coordinating cross-functional teams, and ensuring deadlines are achieve
- d.Assist with preparing financial reports, spreadsheets, budgets, and operational analyses utilizing Microsoft Excel and other reporting tool
- s.Review documents for completeness, formatting, and accuracy before executive approval or distributio
- n.Maintain organized electronic and physical filing systems while safeguarding confidential business informatio
- n.Coordinate departmental purchasing requests, vendor documentation, contracts, and administrative workflows as neede
- d.Partner with Accounting, Human Resources, Operations, and other departments to ensure efficient communication and execution of administrative processe
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s.Qualificatio
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- ns10+ years of Executive Assistant experience supporting C-level executives or senior leadershi
- p.Exceptional organizational skills with the ability to manage multiple priorities in a deadline-driven environmen
- t.Demonstrated ability to exercise sound judgment and maintain strict confidentialit
- y.Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoin
- t.Experience coordinating executive travel, meetings, and complex schedulin
- g.Strong problem-solving skills with the ability to work independently and anticipate executive need
- s.High level of professionalism, discretion, and emotional intelligenc
- e.Experience supporting financial reporting, budgets, or operational documentation is preferre
- d.Associate's or Bachelor's degree preferred, or equivalent professional experienc
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e.Preferred Experien
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ceCandidates with experience supporting executives within professional services, manufacturing, construction, engineering, financial services, or other fast-paced corporate environments are highly encouraged to appl
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- y.Base salary of $115,000–$130,000, depending on experien
- cePerformance-based bonus opportuni
- tyMedical, dental, and vision insuran
- ce401(k) with company mat
- chPaid vacation, holidays, and sick lea
- veProfessional development opportuniti
- esCollaborative and stable work environme
- ntOpportunity to work closely with executive leadership and contribute to key business initiativ
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