Job Description
Job Description
We are looking for a responsible Administrative Assistant/Order Clerk to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant/Order Clerk include providing support to our managers and employees, preparing reports and maintaining appropriate filing systems, answering phones, providing support to higher ups and many more. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Write and distribute email, correspondence memos, letters, and forms
- Receive orders by phone, email or other electronic means and place accurately with vendors
- Ensure all data is accurately inputted onto spreadsheets
- Coordinating logistical solutions, both in United States and International
- Sending out quotes to customers in a timely manner
- Managing product inventory and consignment
- Update and send out Department of Justice reports on a weekly and monthly basis
- Update and maintain office policies and procedures
- Provide general support to visitors
- Act as the point of contact for internal and external clients
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and multiline phones
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Proficient in QuickBooks
- Excellent time management skills and the ability to prioritize work
- Strong attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task in a fast pace environment
- Basic math and understanding profit margins
- Some college required