Job Description
Job DescriptionKimco Staffing is seeking a Specialist Administrator for a manufacturing company near the Ontario, CA Airport.
We are looking for a highly skilled individual with strong office operations and administrative experience.
Pay: $21.00 to $24.00 per hour (DOE)
Location: Ontario, CA
Schedule: Monday – Friday - 8:00 am - 4:30 pm
Temp to Hire
Position Summary
The Specialist, Admin provides administrative and operational support to the Director and cross-functional teams. This role manages front desk operations, production and inventory administration, SAP transactions, training coordination, and general office support to ensure efficient day-to-day bakery operations.
Key Responsibilities
- Greet and assist visitors, vendors, and callers; manage front desk and phone coverage.
- Support applicant check-in and visitor registration, including HACCP/GMP documentation.
- Order office and operational supplies through SAP/Ariba and monitor inventory.
- Process incoming/outgoing mail and shipments (UPS/USPS).
- Schedule conference rooms and conference calls.
- Code invoices and submit to Accounts Payable.
- Maintain organized common areas, including kitchen, lobby, and conference rooms.
- Manage SAP consumption, production process orders, freezer inventory, and production reporting.
- Update and maintain TCI Loading Docks spreadsheet.
- Support FA02 orders by entering downtime, cleaning hours, and dough scrap transactions.
- Coordinate and administer the Alchemy training program.
- Provide backup support to the Production Coordinator as needed.
- Perform other administrative and operational duties as assigned.
Qualifications
- High school diploma or equivalent.
- 2–3 years of administrative or operations support experience.
- Bilingual in English and Spanish (reading, writing, and speaking) preferred.
- Proficient in SAP, Microsoft Office, and data entry.
- Strong customer service, communication, organization, and attention to detail.
About Kimco/MediQuest/Advantex
"Kimco Staffing Services is a rapidly growing, award-winning staffing firm whose purpose is to add real value to our clients and candidates while "Changing lives, One Job at a Time". We have won Best of Staffing Client and Talent satisfaction awards from Clearly Rated for the last 10 years. Only 2% of staffing companies nationwide receive this recognition! We support our teams, candidates, and clients with strong operational excellence and state-of-the-art industry software platforms.
PandoLogic. Keywords: Bakery Director, Location: Fullerton, CA - 92831 , PL: 603834187