Job Description
Job DescriptionDescription:
GENERAL SUMMARY
This is an hourly position in City of Industry, CA that reports to the Accounting Manager. The Accounting Specialist performs tasks related to the efficient maintenance & processing of accounts payable transactions. Applies the three-way invoice match process, identifies variances, & communicates with vendors on price discrepancies.
SCOPE OF JOB FUNCTION
- Applies three-way invoice match process daily.
- Follows up with other departments for invoice signature approvals.
- Invoice G/L account expense coding.
- Invoice data entry process in system & create new vendor in system as required.
- Follows up with new vendor for supporting documentation relating to price & quantity discrepancies.
- Generates credit notes for RTV’s received.
- Weekly check runs.
- Reviews & process employee expense reports for the sales department.
- Codes & process’ payment for American Express & Home Depot statements.
- Process’ check request for Tax payments.
- Process’ & post payments for ACH & Wire payments to suppliers.
- Identifies repairs & maintenance expense by machine.
- Reports checks to bank positive pay daily for suppliers & payroll.
- Files open & paid invoices.
- Communicates with suppliers regarding disputes or missing invoices.
- Reviews vendor statements.
- Process’ broker commission payments.
- Codes Freight invoices by customer.
- Records journal entry for prepaid expense, prepaid insurance, & unrecorded liabilities.
- Contacts bank for foreign exchange rate on foreign customer payments (Canada).
- Provides support for annual review.
- Process’ year-end 1099’s.
- Backup to Receptionist phone duties as needed.
- Month end inter-company reconciliation, GRNI reconciliation & other assigned month end account reconciliations.
Requirements:
SKILLS/KNOWLEDGE/EXPERIENCE
REQUIRED
- 3–5 years’ experience in accounting.
- General understanding of accounting practices & principles.
- Experience with an accounting software system.
- Strong communicator, both on paper & over the telephone & will need to frequently deal with customers & multiple departments within the organization.
DESIRED
- Knowledge of general manufacturing environment & practices, Food manufacturing a plus.
- Business Acumen.