Job Description
Job Description
We are looking for a dependable temporary Receptionist to cover daily front desk operations in Beverly Hills, California during the lunch hours of 12:00pm - 2:00pm, Monday through Friday. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing communications efficiently, and keeping administrative tasks organized. The role requires strong professionalism, attention to detail, and the ability to handle multiple priorities in a client-facing setting.
Responsibilities:
• Welcome visitors warmly, manage front desk activity, and ensure guests are directed promptly and professionally.
• Handle a multi-line phone system, route incoming calls accurately, and take clear messages when needed.
• Coordinate calendars and arrange appointments while helping maintain an orderly daily schedule.
• Prepare, review, and respond to email correspondence with a high level of professionalism and accuracy.
• Enter and update information in internal records and spreadsheets while maintaining data accuracy.
• Organize digital and physical files so documents remain accessible, current, and well maintained.
• Support general administrative tasks using Microsoft Word, Excel, and Outlook to keep office operations running smoothly.
• Provide attentive customer service by addressing routine questions and assisting staff and visitors effectively.
• Previous experience in a receptionist, front desk, or administrative support role.
• Ability to manage a multi-line phone system with accuracy and courtesy.
• Strong customer service and interpersonal skills with a detail-oriented business presence.
• Proficiency in Microsoft Word, Excel, and Outlook for daily office tasks.
• Experience with data entry, email communication, and appointment scheduling.
• Strong organizational skills with the ability to maintain orderly files and records.
• Ability to multitask effectively and remain composed in a fast-paced environment.