Job Description
Job DescriptionWe are looking for a dependable Office Assistant to support daily administrative operations in California. This contract-to-permanent opportunity is ideal for someone who enjoys keeping an office organized, providing a welcoming front-desk experience, and handling a variety of clerical tasks with accuracy. The position will play an important role in supporting team productivity through communication, document management, and general office coordination.
Responsibilities:
• Welcome visitors and provide attentive front-desk support to create a positive experience for guests and staff.
• Manage incoming phone calls, direct inquiries to the appropriate team members, and take clear messages when needed.
• Prepare, scan, file, and organize documents to maintain accurate and accessible office records.
• Perform a range of administrative tasks such as data entry, copying, mailing, and general clerical support.
• Keep shared office areas orderly and help ensure supplies, paperwork, and routine processes stay well coordinated.
• Assist internal teams with day-to-day operational needs by handling basic office requests in a timely manner.• Previous experience in an office support, receptionist, or administrative role.
• Ability to answer inbound calls clearly and communicate effectively with internal and external contacts.
• Familiarity with scanning, filing, and maintaining documents with strong attention to detail.
• Comfortable handling multiple clerical assignments while staying organized and efficient.
• Proficiency with basic office equipment and standard administrative tasks.
• Reliable work habits and a detail-oriented approach to supporting daily office operations.