Job Description
Job Description
We are seeking a skilled administrative and operational support candidate to assist our marketing team!
- Location: Auburn, CA
- Pay: DOE 26-30/hr
- Contract Term: now until end of March 2027
Please submit your resume today for immediate consideration!
Summary:
The Marketing Assistant provides essential administrative and project support to the Marketing & Communications Department. They serve as a central point of coordination for projects, vendors, events and internal teams. This position helps keep projects organized and moving forward, supports accuracy and timeliness in communications, and assists with maintaining brand standards. Responsibilities also include supporting content development, department planning, vendor coordination, swag and print material management, and community event logistics. The role supports a wide range of marketing and communications activities.
Duties & Responsibilities
Marketing & Departmental Support
- Provide administrative and operational support to the Marketing & Communications Department, helping ensure projects move forward efficiently and on schedule
- Assist with tracking project timelines, activities, and priorities; flag potential risks or delays as needed
- Support intake, documentation, and coordination of new marketing requests and assignments
- Serve as a liaison between marketing, internal departments, and vendor partners to support clear communication and follow‐through
- Maintain organized records, files, inventories, and reports related to marketing activities
Content, Communications & Brand Support
- Assist with the development, coordination, editing and proofreading of written content for internal and external audiences
- Support internal staff communications by drafting updates, formatting content and helping maintain internal shared platforms such as SharePoint
- Ensure all communications and materials align with brand standards, quality expectations and accessibility needs
- Support translation coordination and multilingual communications as needed
- Conduct research to support messaging, campaigns and communications planning
- Review and proofread marketing materials for accuracy, consistency and clarity
Event, Vendor & Project Coordination
- Support marketing projects, campaigns and initiatives through scheduling, coordination and follow‐up
- Assist with vendor research, communications, purchasing and documentation
- Help coordinate meetings, take notes, track action items and support stakeholder accountability
- Assist with logistics for community events, outreach activities, photo sessions and special initiatives
Lead inventory management and distribution of promotional materials and branded items
Digital, Reporting & Operational Support
- Assist with monitoring digital platforms and identifying content updates or maintenance needs
- Support collection and preparation of basic reports, metrics and distribution lists
- Help monitor online presence and reputation
- Gather and organize relevant information to support marketing initiatives
General Responsibilities
- Contribute to continuous improvement of departmental processes and workflows
- Maintain a high level of professionalism when representing the organization internally and externally
- Adapt to changing priorities and assist with additional marketing and communications duties as assigned
Minimum Qualifications
- High school diploma required
- 3–4 years of experience in administrative, coordination, project support, or marketing operations role
- Demonstrated ability to manage multiple projects, timelines, and competing priorities independently
- Strong organizational skills with high attention to detail and follow-through
- Experience coordinating with vendors, tracking budgets, or managing orders/logistics
- Strong written and verbal communication skills (including basic editing/proofreading)
- Proficiency in Microsoft Office (Outlook, SharePoint, Excel, Word, PowerPoint)
Preferred Qualifications
· Familiarity with design, content management, and analytic systems or tools (e.g., Canva, Adobe Creative Cloud, Google Analytics or similar platforms)
· Experience in marketing, communications, brand management or brand integrity